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Job Description
Job Description Under the supervision of the Emergency Management Director, provides clerical support for the department. Maintains hardcopy and digital records for emergency management, Homeland Security reporting, EPCRA and SARA compliance, and other functions. This is a part-time, benefited position working approximately 30 hours per week. Typical work hours are Monday-Friday, 8:00am-2:30pm. Please note that depending on the demands of any given day, flexibility regarding the schedule is expected. The work location is based out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Essential Job Functions The essential functions of this position include, but are not limited to, the following: Receives and responds to requests for information concerning emergency management, hazardous materials, Homeland Security, EPCRA and SARA compliance and other matters, and refers inquiries to the proper staff member. Inputs and verifies data in digital records systems to ensure the availability of current and accurate data for Homeland Security, Environmental Protection and other federal reporting requirements. Coordinates Emergency Management volunteers. Prepares invoices, purchase orders and other financial forms. Takes messages and schedules appointment for other staff. Places orders with vendors for equipment, supplies and materials based on suitable quality, availability and price. Receives and stocks materials and supplies. Assists staff in preparations for emergency response exercises, meetings, conferences and educational presentations to community groups and the media. Processes the mail of the office, including the preparation or correspondence, and other documents and reports. Prepares and processes mass mailings to first responder organizations, entities covered by
SARA, LEPC
members, local jurisdictions and other target recipients. Assists in the maintenance of departmental filing systems by ensuring proper filing of documents and folders. Performs other office support functions as assigned. Required Education, Training and Experience High school diploma or GED required. Clerical and computer experience preferred.
Additional Requirements and Information Required Knowledge and Skills:
Working knowledge of office protocols, practices and procedures. Computer literacy, including working knowledge of word processing, spreadsheet and database management applications software. Accurate keyboarding skills. Good customer service skills. Basic knowledge of emergency management programs. Good organizational skills and the ability to prioritize the workload. Good interpersonal skills and the ability to work collaboratively in a team environment. Good oral and written communications skills. Ability to interact positively and professionally with coworkers, elected officials, County administrators, contractors, vendors, first responders, federal and state agency personnel and members of the general public from a wide range of cultural and socio-economic backgrounds.
Physical Requirements:
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions:
Work is performed in a normal office environment.
Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Ottawa County is an Equal Opportunity Employer. Job Description Under the supervision of the Emergency Management Director, provides clerical support for the department. Maintains hardcopy and digital records for emergency management, Homeland Security reporting, EPCRA and SARA compliance, and other functions. This is a part-time, benefited position working approximately 30 hours per week. Typical work hours are Monday-Friday, 8:00am-2:30pm. Please note that depending on the demands of any given day, flexibility regarding the schedule is expected. The work location is based out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Essential Job Functions The essential functions of this position include, but are not limited to, the following: Receives and responds to requests for information concerning emergency management, hazardous materials, Homeland Security, EPCRA and SARA compliance and other matters, and refers inquiries to the proper staff member. Inputs and verifies data in digital records systems to ensure the availability of current and accurate data for Homeland Security, Environmental Protection and other federal reporting requirements. Coordinates Emergency Management volunteers. Prepares invoices, purchase orders and other financial forms. Takes messages and schedules appointment for other staff. Places orders with vendors for equipment, supplies and materials based on suitable quality, availability and price. Receives and stocks materials and supplies. Assists staff in preparations for emergency response exercises, meetings, conferences and educational presentations to community groups and the media. Processes the mail of the office, including the preparation or correspondence, and other documents and reports. Prepares and processes mass mailings to first responder organizations, entities covered by
SARA, LEPC
members, local jurisdictions and other target recipients. Assists in the maintenance of departmental filing systems by ensuring proper filing of documents and folders. Performs other office support functions as assigned. Required Education, Training and Experience High school diploma or GED required. Clerical and computer experience preferred.
Additional Requirements and Information Required Knowledge and Skills:
Working knowledge of office protocols, practices and procedures. Computer literacy, including working knowledge of word processing, spreadsheet and database management applications software. Accurate keyboarding skills. Good customer service skills. Basic knowledge of emergency management programs. Good organizational skills and the ability to prioritize the workload. Good interpersonal skills and the ability to work collaboratively in a team environment. Good oral and written communications skills. Ability to interact positively and professionally with coworkers, elected officials, County administrators, contractors, vendors, first responders, federal and state agency personnel and members of the general public from a wide range of cultural and socio-economic backgrounds.
Physical Requirements:
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions:
Work is performed in a normal office environment.
Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Ottawa County is an Equal Opportunity Employer. This position is benefited and is subject to the Group T manual. Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information. The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. •Part-time benefitted positions will receive prorated benefits.
