Senior Staff Assistant

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Senior Staff Assistant
Posting Details
Position Information
About Buffalo State Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.
Faculty/Professional Professional
Department Facilities Office
Local Title Manager of Facilities Business Operations
Budget Title Senior Staff Assistant
Rank SL-3
Line Number 21778
Salary Range $57,151 - $70,000
FTE Full-Time
Negotiating Unit UUP
FLSA Exempt
Department Website https://facilities.buffalostate.edu/
Brief Job Description Internal applications will be given priority consideration for the position of Manager of Facilities Business Operations.
This position supports the AVP for Facilities & Planning by overseeing procurement activities, contract management, and departmental financial analysis. It manages purchasing for materials and service contracts, tracks spending, and identifies opportunities for cost savings and operational efficiencies. The role also provides supervisory oversight for key operational areas, ensuring that procurement decisions align with departmental needs and budget priorities.
Required Qualifications Bachelor's degree in related field (Business Administration/Management, Finance, Economics, or Information Systems) or equivalent combination of education and experience
Experience and strong knowledge in procurement processes, vendor negotiations, purchasing, or contract management
Experience with financial analysis, budgeting, or expense monitoring
Experience working in facilities, operations, or related service environments
Demonstrated ability to work collaboratively and communicate effectively across departments and manage vendor relationships; able to convey technical and non-technical information
Supervisory or team lead experience
Physical ability to sit or stand for extended periods of time, capable of lifting 50 pounds, able to work in varied indoor and outdoor environments
Ability to analyze financial data, monitor spending trends, and identify cost saving opportunities
Proficiency in budget tracking, financial reporting, and preparing analysis for leadership
Understanding of facilities operations to support informed purchasing and contract decisions
Strong organizational and problem-solving skills
Ability to manage multiple priorities, meet deadlines and timelines
Be adaptable and comfortable working in a traditionally hands on, field focused environment where communication styles may be direct
Preferred Qualifications Anticipated Date of Hire 06/29/2026
Priority Review Date 05/26/2026
Application Deadline Date Open Until Filled Yes
Special Instructions to Applicant Contact Person Kaitlin Burns
Contact Email burnskm@buffalostatte.edu
Contact Fax Quick Link for Direct Access to Posting 8269
Equal Employment Opportunity/Affirmative Action Employer Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at or call (716) 878-4822.
Background Investigation Statement All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at.
Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at . The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161 Pursuant to no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email . Further restrictions on using salary information in the hiring process appear in .