Skilled Trades Coordinator

Posting Details Fiscal Year 2025-2026 Position Title Skilled Trades Coordinator Classification Title Assistant Facilities Program Coordinator Department General Operations Posting Number P260127 Posting Link //www.ubjobs.buffalo.edu/postings/63009 Employer State Bargaining Unit 08 Position Type UUP Professional Professional Appointment Term Term Salary Grade SL3 Position Summary Join our University Facilities team as a Skilled Trades Coordinator and play a key role in keeping our operations running smoothly. In this position, you will manage and schedule small to medium-sized operations maintenance and repair work and billable work orders across the universities' three campuses. This role coordinates multiple skilled trades (e.g., electrical, plumbing, HVAC , carpentry, painting, etc.), sets the correct order of operations, and prepares accurate cost and time estimates for our campus customers before work begins. The Skilled Trades Coordinator ensures jobs are sequenced properly, schedules are being maintained, and customers are kept abreast on the status of their requests. The responsibilities of this role include but are not limited to: Review work orders, scope, and site conditions to determine required trades and define the order of operations. Collaborate with trade supervisors to assemble comprehensive labor, material, and time estimates in alignment with university policies and budget requirements for customer approval prior to project initiation. Develop short-interval schedules for small jobs (routine maintenance, minor repairs, room refreshes, preventive maintenance tasks, and minor renovations). Prevent trade conflicts by sequencing tasks and coordinating site access.

Coordinate / Communicate

timelines and expectations to campus customers. Track costs and labor in the CMMS ; monitor progress and adjust sequencing as needed. Work with our Code Compliance Manager and Environment, Health, and Safety team to ensure adherence to safety standards, building codes, and university policies. Assist the Operations Work Order Planner and Scheduler to: Develop, monitor, and report on key performance indicators (KPIs). Identify and implement improvements to the work order process and systems.

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Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to including veterans and individuals with disabilities. Minimum Qualifications Bachelor's degree in Facilities Management, Construction Management, Engineering, or related discipline OR equivalent combination of education and experience. At least 3 years of experience in facilities operations, maintenance coordination, or skilled trades scheduling. Strong knowledge of building systems (electrical, plumbing, HVAC , carpentry, painting) Demonstrated experience coordinating cost and time estimates for multi-trade projects. Ability to read and interpret construction drawings and specifications. Ability to interpret building codes and safety regulations. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) for daily administrative and reporting tasks. Demonstrated ability to quickly learn and adapt to new software platforms and tools, such as project management applications. Excellent organizational and communication skills to manage multiple priorities and interact with diverse stakeholders. Valid driver's license. Preferred Qualifications Proficiency with Computerized Maintenance Management Systems ( CMMS ). Experience sequencing multi-trade work and preventing trade conflicts. Familiarity with preventive maintenance programs and KPI reporting. Prodig+ No Executive Position No Physical Demands Driving Requirements This position drives a university owned vehicle, non-CDL Salary Range Competitive Additional Salary Information Job Type Full-Time Campus North Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact's Name Benjamin Ray Contact's Pronouns Contact's Title Work Order Planner / Scheduler Contact's Email Contact's Phone 716-645-3524 Posted 06/17/2026 Deadline for Internal Applicants 07/01/2026 Deadline for External Applicants Open Until Filled Date to be filled Number of References Required 3 Reference Cutoff Date Instructions to Applicant