Regional Maintenance Administrator / Coordinator

Regional Maintenance Administrator / Coordinator Jacobs - 3.9 El Segundo, CA Job Details $66,900 - $101,200 a year 7 hours ago Benefits Caregiver leave Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Excel Microsoft Outlook Administrative experience High school diploma or GED Driver's License Cross-functional communication Full Job Description Location El Segundo, California, United States Capabilities Operations and Maintenance Office Setup Hybrid Job ID #40072 Market Cities & Places At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact operations across a designated region by coordinating planning, scheduling, compliance activities, and administrative functions. This role ensures efficient execution of maintenance work, regulatory compliance (including C3PR audits), and effective communication between field teams, drivers, vendors, and leadership. The position also manages CMMS data integrity, travel logistics, and regional resource coordination. Key Responsibilities Regional Maintenance Planning & Scheduling Coordinate and schedule preventive and corrective maintenance activities across multiple sites within the region. Work closely with maintenance supervisors and operations teams to prioritize work based on safety, compliance, and operational needs. Monitor work schedules and adjust plans as needed to ensure timely completion. Track work progress and provide status updates to regional leadership. CMMS Administration Maintain and manage the Computerized Maintenance Management System (CMMS) for the region. Create, update, and close work orders with accurate and complete documentation. Ensure asset data, maintenance history, and compliance records are current. Generate reports and dashboards to support performance tracking and decision-making. C3PR Audits & Compliance Coordination Plan, schedule, and support execution of C3PR audits across the region. Prepare and organize audit documentation and ensure readiness at all locations. Track findings, corrective actions, and follow-ups to ensure timely closure. Support continuous improvement and standardization of compliance processes. Driver Information & Appointment Coordination Maintain driver records, certifications, and qualification documentation. Schedule and manage driver-related appointments (medical exams, training, evaluations, etc.). Ensure all records meet company and regulatory compliance requirements. Communicate schedules and requirements clearly to drivers and supervisors. Travel & Logistics Support Coordinate travel arrangements for maintenance staff, auditors, and regional personnel. Manage itineraries including transportation, lodging, and scheduling. Ensure efficient and cost-effective travel planning. Provide logistical support for field work, audits, and projects. Regional Administrative Support Maintain organized records, files, and documentation for regional maintenance activities. Support procurement processes including purchase requisitions, vendor coordination, and invoice tracking. Serve as a communication hub between field teams, vendors, and leadership. Assist in tracking KPIs and preparing regional performance reports. Here's what you'll need Education & Experience High school diploma or equivalent required; associate or bachelor's degree preferred. Valid Drivers' License 3-5 years of experience in maintenance coordination, administration, or related field. Experience working in a multi-site or regional environment preferred. Hands-on experience with CMMS platforms (e.g., SAP, Maximo, Infor, etc.) strongly preferred. Skills & Competencies Strong organizational and time management skills with the ability to manage multiple priorities across a region. Excellent communication and coordination abilities across diverse teams. High attention to detail and accuracy in data and recordkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to analyze data, generate reports, and identify trends. Problem-solving skills and ability to work independently. Preferred Qualifications Experience in utilities, fleet operations, manufacturing, or industrial maintenance environments. Familiarity with regulatory compliance audits and safety standards. Knowledge of maintenance planning and asset management best practices. Working Conditions Primarily office-based with regular interaction with field personnel across the region. Occasional travel may be required to support audits, projects, or field coordination. May require flexibility in hours to support regional operations.

Posted Salary Range:

Minimum 101,200.00

Posted Salary Range:

Upper 66,900.00 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock. The base salary range for this position is $101,200.00 to $66,900.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 22, 2026. This position will be open for at least 3 days. We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work. Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.