Office Assistant- Manufacturing

Office Assistant•Manufacturing Orem, UT Job Details Full-time $14•$18 an hour 1 day ago Benefits Paid holidays Disability insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Cost management Google Workspace Customer communication Workflow management (operations management method) Technical documentation Production inventory management Purchase order management Mid-level Cost control Invoice processing Administrative experience Driver's License Supply chain management Construction Productivity software Office management Production records Manufacturing company experience Communication skills

Full Job Description Job Title:

Office Administrator•Manufacturing Vidor Manufacturing | Utah & Nationwide Vidor Manufacturing is a leading manufacturer in the premium garage door industry, supplying high-performance residential and commercial solutions across the U.S. Since 2006, our growth has been fueled by a "safety-first, people-heavy" culture. We don't just manage projects; we self-perform our builds. We are looking for an Office Administrator who understands that the front office is the heartbeat of the shop floor.

Shift & Benefits Schedule:

40 Hours, Monday-Friday (Flexible start/end times to align with production shifts).

Protection:

Comprehensive Health, Vision, Dental, and Disability insurance.

Future-Proofing:

401(k) with company match.

Uptime:

Accrued PTO and paid holidays. Operational Summary The Office Administrator is the "Control Tower" for our manufacturing cycles. You will ensure the seamless flow of data and materials between Project Managers and the fabrication shop. Your goal is to eliminate bottlenecks by managing the critical documentation and logistics that keep the team moving.

Primary Industrial Functions Production Documentation:

Execute project startup packets, submittals, and technical shop folders. You will be responsible for compiling manufacturer technical data and final documents for every unit shipped.

Supply Chain & Logistics:

Hot-seat the coordination of raw material deliveries and finished product deliveries. You are the primary point of contact for schedule coordination.

Workflow Tracking:

Maintain the "Live Ledger" of RFIs (request for information), change orders, and shop fabrication orders to ensure the floor is always working off the most current revision.

Cost Control:

Process POs and invoices; help manage inventory levels, equipment rentals, and accurate cost-coding for real-time labor and material tracking.

Operator Requirements Experience:

2+ years in a high-volume administrative or production-support role.

Domain Knowledge:

Previous experience in construction or heavy manufacturing is a significant advantage.

Technical Toolset:

Proficient in Google Workspace, MS Office, and the ability to learn Vidor Manufacturing software.

Communication:

Sharp verbal and written skills—capable of talking shop with the team and relaying information to customers.

Precision:

Extreme attention to detail; you're the type of person who catches a spec error before it hits the fabrication line.

Employment Disclosures EEO Statement:

Vidor Manufacturing is an Equal Opportunity Employer. We value a diverse workforce and encourage all qualified individuals—including minorities, women, veterans, and those with disabilities—to join our crew.

Pre-Employment Specs:

All hires must pass a pre-employment drug screen, maintain a valid driver's license (or reliable transport), and provide authorization to work in the U.S.