Office Production Assistant

Office Production Assistant ZEALOT New York, NY Job Details Full-time $18 - $20 an hour 12 hours ago Qualifications Employee onboarding Google Workspace Post-production Microsoft Excel Microsoft Outlook Phone communication Event coordination Expense management Slack Maintenance work Administrative experience Project management software Clerical experience Office management Phone call management Cross-functional collaboration Onboarding process management Communication skills Facilities maintenance Entry level Cross-functional communication Time management Office experience

Full Job Description Job Title:

Office Production Assistant - NYC Located in the Flatiron District In office requirement with hours from 10am to 7pm daily Job Description ZEALOT is seeking a highly organized and proactive Office Production Assistant to support the daily operations of the New York office and ensure a productive, well-maintained work environment. In addition this blended role will assist local and cross company departments in their production deliverables. The ideal candidate will be a skilled multitasker who can handle administrative responsibilities, support staff needs and manage their project support. Responsibilities and Duties Office Operations Support Support day-to-day office operations including supplies, equipment, and facility maintenance Coordinate with building management, vendors, and service providers Serve as the primary point of contact for employee questions and office-related issues Support onboarding process for new employees in conjunction with HR and IT. Process employee expenses. Implement and improve office systems as needed for greater efficiency Production Support Support producers, editors and coordinators with tasks such as: organizing media assets, assisting with managing workflows Assist with miscellaneous Post-Production tasks to effectively support the onsite teams as well as cross functional departments that may span include both our NY and LA offices. Coordinate meetings, events, and team activities Client gifting Communication & Culture Handle incoming calls, mail, and correspondence Maintain office policies and procedures documentation Be an active and contributing member of the office social planning committee Coordinate with HR, IT, and other departments on a variety of activities and events as needed The successful candidate will have: A strong interest in media and entertainment Experience in office support or administrative roles Strong organizational and time management skills Ability to pick up new workflows and software quickly Excellent written and verbal communication abilities Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, Outlook), Slack Problem-solving mindset with attention to detail The ability to work independently and within a creative team environment Ability to handle sensitive information with discretion Working knowledge of project management tools

Additional Information:

Reports to: Head of Human Resources with strong partnership with and dotted line to Head of Production Operations. This is a Non-Exempt role with a pay range of $18/hr to $20/hr. The pay range is subject to change and may be modified in the future. Regular business hours are Mon-Fri 10am to 7pm. However, your shift may later be determined by ZEALOT. pSMeBWZHwi