Marketing Administrative Assistant

Description Job Title:

Marketing Administrative Assistant FLSA Status:

Non-Exempt About Dean Dorton Dean Dorton is a leading professional services firm spanning certified public accounting, business advisory, and technology solutions. We are your partners in redefining success through innovation and data-driven strategies. Our experts provide an integrated suite of audit, tax, business management, consulting and technology solutions to companies both domestic and international. We help our clients strategize, adapt, and change in every stage of business, from startup and growth to succession planning and everything in between. About the Marketing Team Dean Dorton's Marketing team plays a critical role in driving growth, visibility, and strategic positioning for the firm. Through thoughtful storytelling, targeted campaigns, and cross-functional collaboration, we help elevate our brand and build meaningful relationships with clients and communities across all industries we serve. About the Role The Marketing Administrative Assistant provides essential support to the Marketing team, ensuring smooth operations, clear communication, and timely coordination of projects. This role is responsible for assisting with scheduling, reporting, event logistics, and marketing asset management while helping maintain a high-performing, well-organized team environment. This role may not be for you: If you prefer highly repetitive work, are uncomfortable juggling multiple deadlines, or dislike working across departments. This role may be for you: If you are detail-oriented, proactive, and enjoy being the organizational backbone behind a collaborative, fast-paced team. Essential Duties & Responsibilities The essential duties & responsibilities of the Marketing Administrative Assistant role are outlined below in correlation with Dean Dorton's performance management impact areas.

Technical Definition:

your specialized knowledge & expertise associated with the work you perform for/with clients (note: clients may be internal to Dean Dorton). Support marketing operations and project coordination efforts, requiring a variety of tasks that may include: Managing calendars and scheduling for marketing leadership and team meetings Preparing, formatting, and editing marketing documents, presentations, and reports Organizing and maintaining marketing files, templates, and brand assets Assisting with invoice processing, budget tracking, and vendor coordination Tracking campaign timelines, deliverables, and registration for events and sponsorships Providing administrative support for proposals, RFP responses, and marketing requests Helping update website and digital platforms (basic posting and content uploads)

Behavioral Definition:

the behaviors associated with performing your job (interpersonal skills). Demonstrate professionalism, organization, and collaboration in day-to-day responsibilities, requiring a variety of behaviors that may include: Communicating clearly with internal teams and external vendors Managing multiple projects and shifting priorities with attention to detail Building strong relationships across departments through reliable and responsive support Participating in team meetings, brainstorming sessions, and process discussions Taking initiative to improve organization, efficiency, and documentation

Non-Charge Definition:

the contribution you make to Dean Dorton outside of client work. Contribute to the success and cohesion of the Marketing team beyond daily administrative tasks, requiring a variety of efforts that may include: Supporting employee communications and firm culture initiatives Helping document and maintain team processes and resources Participating in team development efforts, knowledge sharing, and internal training Engaging with industry tools, trends, and platforms to support team learning Experience & Qualifications Associate's or Bachelor's degree preferred (Marketing, Communications, Business, or related field) 1-3 years of administrative or marketing support experience (professional services or corporate environment preferred) Excellent organizational and time management skills Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Familiarity with CRM, CMS, and project management tools (e.g., HubSpot, WordPress, Asana) is a plus Detail-oriented, resourceful, and proactive with a collaborative mindset Ability to travel as needed Software & Tools Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) CRM systems (e.g., Salesforce, HubSpot) Project management platforms (e.g., Asana) Content management systems (e.g., WordPress or similar) Adobe Acrobat and Canva (basic design/editing) Travel This position may require occasional travel to Dean Dorton offices, events, or industry functions. Effective October 2025 This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances. Dean Dorton is an equal opportunity employer.