ADMINISTRATIVE ANALYST
(Non-exempt) Administrative Analyst Salary
- $40.8830
- $54.7871 hourly ($85,036.64
- $113,957.
17 annually) M-Th 7am-6pm (4x10 work week); Holidays & Special Events attendance required. Summary/Objective Under supervision of the Community Engagement and Communications Director, performs complex administrative, financial, statistical, systems and other management analysis in support of City wide activities, functions and programs. The ideal candidate should have excellent organizational skills, strong communication abilities, and a passion for marketing and digital media. The Administrative Analyst performs complex and difficult analytical work and staff support within the Community Engagement and Communications department. Assignments will vary. The incumbent will address City wide issues, attend to the needs of the City Council, and typically perform under conditions requiring a very high degree of sound independent judgment, initiative and the need to effectively handle multiple deadlines and changing priorities. Essential Job Functions The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions: Provide administrative support to the Community Engagement and Communications department, including managing calendars, scheduling meetings, and handling correspondence. Answers, screens and routes calls; greets, informs and directs visitors; communicates information and instructions as an agent of the City Manager or City Council. Responds to complaints from residents, businesses or the public; refers complaints to appropriate staff and/or problem solves and takes action to resolve complaints. Applies a variety of database, spreadsheet, word processing and graphics software programs to maintain and organize information for various department reports. Composes letters, correspondence, memos and reports from brief oral instructions; types, formats, edits, revises, proofreads and prints multiple types of documents including agreements, contracts, agenda's, ordinances, resolutions, etc. Maintains an organized filing system for documents, records, and marketing materials. Conducts research to gather data, along with collaborating with various departments to gather information, to use as support in preparation of reports and presentations. Maintains the City Council group calendar; prepares travel requests, arranges for Councilmember travel; assists with coordination of Council events and meetings. Coordinates with external vendors for procurement and office supply management, ensuring timely delivery of office supplies or services. Coordinates projects and activities across City departments. Assists in the coordination and preparation of City special events including logistics, marketing materials and participant registration. Assists with development and organization of City special projects including the Community Garden and Estudillo Mansion reservation programs. Assists in managing the City HARP community outreach program; includes identifying grant opportunities and preparing applications, generating reports and statistics, managing contacts, planning resource events and business outreach activities. May assists in the designing and producing of technical information handouts including community outreach, ancillary marketing and City publications. Plans, organizes, or conducts complex administrative studies relating to citywide issues and/or programs. Analyzes alternatives, prepares reports of study conclusions, discusses findings with management staff and makes recommendations. Assists in development of legislative platform and monitors implementation. Assists in creating and maintaining partnerships with local organization, agencies, groups, boards, commissions and vendors as required by project assignment. Confers with representatives of other agencies, committee groups, boards, commissions, and vendors as required by project assignments. May represent the City in inter-agency, community and professional meetings. Contributes to brainstorming sessions and provides creative input for marketing campaigns, initiatives and media outlets to enhance marketing efforts. Assists in monitoring and analyzing social media metrics to measure the effectiveness of campaigns and make data-driven recommendations for improvement. Provides technical support and troubleshoots issues related to social media platforms and digital marketing tools. May assist with managing the City's website contents and layout, ensuring content is accurate and up-to-dates. May assist with the development of engaging content for social media platforms such as Facebook, Twitter, Instagram, and LinkedIn. May assist with develop and implementation of social media campaigns to promote City programs, initiatives, and events. May assist with the preparation of the Community Engagement and Communications department annual budget. Must uphold confidentiality and handle sensitive information with discretion, adhering to ethical guidelines and legal requirements. Other Job Related Duties Performs other related duties or responsibilities as assigned. Conformance Statement In the performance of their respective tasks and duties all employees are expected to conform to the following: Perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, residents, suppliers and elected officials. Work cooperatively and effectively as a team contributor on all assignments. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Maintain the highest level of ethical behavior in all matters. Competencies 1. Ethical Conduct. 2. Time Management. 3. Organization Skills. 4. Financial Management. 5. Project Management. 6. Personal Effectiveness/Credibility. Qualification Guidelines Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education A Bachelor's degree in Public Administration, Urban Planning Business Administration, or a closely related field from an accredited College or University. Experience Three years of experience comparable to the Administrative Analyst. Desirable Bilingual in Spanish is highly desirable. One (1) year of experience in municipal government with a focus on digital marketing using Adobe and Canva software programs and a strong comfort level with all social media platforms. Condition of Employment Must possess and maintain a valid California Driver's License and maintain a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including suspension without pay, demotion, and/or termination without Administrative or Judicial appeal. Work Authorization/Security Clearance Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire. Disaster Service Worker Requirements Under California Government Code Sections 3100
- 3109, public employees are designated as disaster service workers.
The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law. Pre-Employment All employment offers are contingent upon successful completion of a pre-employment physical exam, a criminal background investigation, which includes finger printing and a pre-employment physical and drug/alcohol test. Working Conditions, Mental and Physical Demands The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Work Environment Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and minimal direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Indoor office environment; the employee is frequently required to sit, stand, walk, use hands and fingers, and reach with hands and arms. Lifting and carrying up to 40 pounds. Noise and temperatures are moderate and fumes are not generally present. Physical Demands This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift books and files from shoulder-level and above, carry, push, and pull materials and objects weighing up to 40 pounds. Visual acuity to perform routine filing of documents is required; and use of a computer keyboard and software. While performing the duties of this job, the employee is regularly required to see, talk, and hear. Essential Mental Functions Regularly use of written and oral communication skills, read and interpret data, analyze and solve problems; observe and interpret situations; interact with City staff. Be able to make quick decisions, supervise others, problem solve, read, write, and speak publicly. Essential to be able to read, organize, process and interpret data. Be able to make quick decisions, provide guidance and direction to others, problem solve, read, write, and speak publicly. Essential to be able to read, organize, process and interpret data, and be able to add, subtract, multiply and divide. Supervisory Responsibility This position has no supervisory responsibilities. Expected Hours of Work/Work Schedule Monday
- Thursday 7:00 AM
- 6:00 PM (40-hour workweek).
Evening work for City Council meetings and occasional weekend work may be required as job duties demand. Travel Limited local travel may occur for this position. Possible out of town travel for conferences, workshops, and various training opportunities.
RECRUITMENT TIMELINE
Due to high volume of calls, we may not be able to respond to all inquiries. Please refer to the following timeline and ifyou have additional questions, please email humanresources@sanjacintoca.gov
Screening Notice:
Applications listing duties copied directly from this job posting or job descriptions without contextualizing personalexperience will not advance in the process. Original documentation of your skills is required to evaluate candidacy.
Applications with responses such as 'See Resume' will be considered incomplete and will not advance in the process.
