Executive Events and Protocol Specialist (Government Affairs Specialist 1/2)

Executive Events and Protocol Specialist (Government Affairs Specialist 1/2) Req.

Number:

IRC143810

Organization :

CEA-PRO/Executive Events & Protocol

City, State:

Los Alamos, New Mexico

Recruiter Name:

Trotter, Deidre Elise

Recruiter Email:

dsteward@lanl.gov This position is open for external candidates only to apply. What You Will Do This position will be filled at either the Government Affairs Specialist 1 or the Government Affairs Specialist 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level. Government Affairs Specialist 1 $66,100 - $103,600 Bring your planning talent to a role where you create smooth, impactful experiences for high profile visitors and partners. As part of the Executive Events and Protocol team, you will coordinate agendas, organize logistics, prepare materials, and support events that highlight the Laboratory's work and strengthen key relationships. If you enjoy organizing meaningful engagements and working in a dynamic, detail driven environment, this role offers an opportunity to contribute to moments that truly matter. Government Affairs Specialist 2 $80,400 - $127,900 At the higher level, you will take a more strategic lead in designing and guiding complex visits and meetings that support the Laboratory's mission. You will anticipate priorities, manage shifting needs, work directly with senior officials, and apply advanced knowledge of protocol and professional standards to ensure every engagement reflects the Laboratory's excellence. This role is ideal for someone who has navigated high level interactions with confidence and poise while delivering polished, thoughtful experiences. About the Organization Los Alamos National Laboratory's Communications and External Affairs - Executive Events and Protocol Group (CEA-PRO) works with senior staff at the Laboratory and high-ranking U.S. and foreign dignitaries to strategically enhance relationships and reputation with key stakeholders. "Protocol" comes from Greek, meaning "to glue things together". As the name suggests, we create the optimal conditions for decision-makers to succeed. Both levels of this position require exceptional communication and interpersonal skills, with proven ability to make sound, real-time decisions throughout the various aspects of high-level engagements.

Vision:

To facilitate relationships, partnerships, and diplomacy in support of the Laboratory's mission.

Mission:

To execute high-level visits, meetings, and events for the LANL Leadership Team, producing detailed agendas that foster a distraction-free environment to solve today's national security challenges.

Commitment:

Executive Events and Protocol is the trusted source for LANL leadership and employees to host visitors and coordinate events on behalf of the institution. Our qualified professionals empower groups to approach and plan detailed events and programs with cultural courtesies as well as adaptability to changing circumstances. What You Need

Minimum Job Requirements:

Event Planning For this role you must have at least two years of experience with event organizing and planning (e.g., executive meetings, high-level customer engagements, foreign delegation meetings, community outreach, conferences, and/or workshops), providing end-to-end logistics coordination. Software Skills You must have working proficiency with the Microsoft Office suite of applications, specifically Outlook, Excel, Word, PowerPoint, and Teams. Reliability & Dedication To succeed in this role, you must have a demonstrated record of punctuality and willingness to go the extra mile for customers, which may involve occasional travel and/or irregular hours. Additional Job Requirements for Government Affairs Specialist 2: In addition to the requirements outlined above, qualification at the higher level requires: Customer Focus For the higher-level position, you must have experience working with high-level stakeholders and customers (e.g., elected and appointed officials, C-suite, military rank O-7 and above, foreign dignitaries, etc.). Relevant skills include leading agenda and logistics development, identifying and being proactive to meet internal and external priorities, and managing simultaneous deadlines and shifting goals. High-Level Officials and Industry Knowledge For the higher-level position, you will need to have previous experience interacting with high-level government, military, corporate, and/or diplomatic officials. You have an advanced knowledge and can apply the skills of one or more of the following: hospitality and government industry standards; corporate, diplomatic, or military protocol and advance; and/or business etiquette, customer engagement or cultural training. Education/Experience at lower level: Position requires a Bachelor's Degree and a minimum of 2 years related experience, or an equivalent combination of education and experience. Education/Experience at higher level: Position requires a Bachelor's Degree and a minimum 5 years of related experience, or an equivalent combination of education and experience.

Desired Qualifications:

Education Preference may be given for education or experience in hospitality management, business administration, marketing, public relations, or communications. Laboratory Agenda Knowledge of the Laboratory's strategic goals and commitments. Protocol Familiarity with business, government, and cultural protocol. Continuous Improvement Proven track record of procedure improvement or implementation of new processes, with creative problem solving.

Work Environment:

Occasionally, working alone, working overtime or irregular schedule, working in high-security environment, use of safety glasses or eye protection, use of safety shoes or protective footgear. Note to

Applicants:

For full consideration, applicants must submit a resume and a cover letter that addresses the job requirements/qualifications listed above. No applicant is expected to have all the desired qualifications, and anyone who meets the minimum requirements is encouraged to apply. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. Where You Will Work Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security.

Our generous benefits package includes:

PPO or High Deductible medical insurance with the same large nationwide network Dental and vision insurance Free basic life and disability insurance Paid childbirth and parental leave Award-winning 401(k) (6% matching plus 3.5% annually) Learning opportunities and tuition assistance Flexible schedules and time off (PTO and holidays) Onsite gyms and wellness programs Extensive relocation packages (outside a 50 mile radius) Additional Details Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance:

Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements• for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. •Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test:

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.