Administrative Assistant to the Chief Communications Officer

Administrative Assistant to the Chief Communications Officer Lincoln Land Community College - 4.3 Springfield, IL Job Details Part-time | Full-time $45,695 - $53,144 a year 22 hours ago Benefits Paid holidays Qualifications Computer operation Computer literacy Writing skills High school diploma or GED Technical Proficiency Organizational budget management Full Job Description Position Information Quick Link https://llcc.peopleadmin.com/postings/9459 Position Title Administrative Assistant to the Chief Communications Officer Full Time or Part Time Full Time Months Worked Per Year 12 Hours Worked Per Week 40 Work Schedule Monday-Friday 8:00 AM - 5:00 PM Remote Work Availability No Job Description Summary Support the communications that inspire students, engage communities and promote opportunity! The Administrative Assistant to the Chief Communications Officer provides direct support to the Chief Communications Officer (CCO) and other department staff on many departmental services and initiatives, including but not limited to fiscal matters, promotional items, publications, photo library, signage, contact lists, phone directory as well as assistance with general office operations. The most important impact of the position is to the college's internal and external constituents, who receive clear, accurate and helpful information in information desk interactions and to members of the PRM team with organization, scheduling, ordering and compiling reports as the team works to inform, strategically market and promote the college, its programs and activities to district residents. As a staff member at LLCC , you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 5 personal days, 12 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website . Come join our team and experience success at LLCC ! Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills. LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment. Required Qualifications High school diploma or equivalent and two years of relevant experience. Current computer competency. Ability and desire to maintain up-to-date technical skills. Strong fiscal, customer service, communication and organization skills. Employment is contingent upon the successful completion of a criminal background check. Preferred Qualifications Associate degree. Digital compliance. Training in Excel. Physical Requirements Position Salary Starting salary is likely to be between $45,695 and $53,144 per year with an excellent benefits package. Requisition Detail Information Open Date 05/21/2026 Last Day to Apply Open Until Filled Yes Special Instructions to Applicants This position will be open until filled: however, applications must be received on or before June 11, 2026 to be considered during the initial review window. Onsite interviews will begin June 29, 2026. Anticipated start date for this position is July 28, 2026. If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application. If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.

Lincoln Land Community College ATTN:

Human Resources P.O. Box 19256 Springfield, IL 62794 Job Duties Description of Job Duty Interact with and inform prospective students, visitors, faculty, staff and current students at the Information Desk in A. Lincoln Commons. Research and provide accurate information on all aspects of the college daily to individuals who email the college via the website ( ) along with phone and walk-in inquiries. Track these emails, calls and questions for analysis. Manage department phone response messaging. Monitor A. Lincoln Commons. Essential Duty? Yes Description of Job Duty Assist Chief Communications Officer with financial planning, preparing a weekly budget update and coordinating payment of marketing/promotional and office invoices. Provide quotes and ordering details for college promotional/display and award items for other departments. Essential Duty? Yes Description of Job Duty Order and process PRM office supplies, promotional items, and employee nametags and business cards. Verify and update department inventory records. Make arrangements for PRM staff professional development, including arranging for two crisis communications tabletop exercises a year. Keep emergency go-bags updated. Coordinate office meeting space and travel arrangements. Essential Duty? Yes Description of Job Duty Manage publication samples by organizing materials produced, serving as point person on delivered items and organizing delivery to the end user(s). Monitor dates of materials to schedule updated reviews. Manage a folder of files designated print-ready for print shop. Essential Duty? Yes Description of Job Duty Organize and maintain the PRM photo and video library, ensuring consistent naming conventions and tags for searchability. Essential Duty? Yes Description of Job Duty Prepare, collect, distribute and maintain departmental records and reports, including weekly reports on LLCC presence in print, broadcast and social media, and regular reports on PRM Key Performance Indicators. Send reminders about stalled PRM work order tickets. Essential Duty? Yes Description of Job Duty Proofread documents. Research hometowns and preferred names. Essential Duty? Yes Description of Job Duty Liaise with Student Life to learn of upcoming student activities and create weekly list of activities for website and social media writing coordinator. Assist with social media photography as needed. Essential Duty? Yes Description of Job Duty Maintain calendar of events for website. Produce interior signage for events, college holidays/closings and other identified needs. Coordinate assembly and placement of external signage for events. Essential Duty? Yes Description of Job Duty Maintain media and emergency communication contact lists and mailing lists. Check office mail and coordinate office mailings. Essential Duty? Yes Description of Job Duty Assist with scheduling content creation interviews for CCO and communications manager and individuals for photo/video shoots, recruiting student participants and coordinating clothing and class schedules. Meet with new employees and gather New Employee LincIn Article Form information; send information to Communications Manager. Essential Duty? Yes Description of Job Duty Working with Human Resources, prepare and maintain the campus phone/email directory and produce monthly updates. Compile, format and proof KUDOS award nominations and manage printing and distribution. Essential Duty? Yes Description of Job Duty Compile minutes for PRM and External Stakeholders Team meetings. Maintain and upload documents to the PRM and Quality Council online portal pages. Essential Duty? Yes Description of Job Duty Perform other duties as assigned. Essential Duty? No Reference Requests A document provided by a reference in support of a job application. Reference Request Details Require Applicants to submit references for this position? Yes Last day a reference provider can submit a recommendation Minimum number of references 3 Maximum number of references Applicant Special Instructions Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor .