Office and Communications Manager

Office and Communications Manager 607 Woodrow Street, Columbia, SC 29205 $45,000

• $55,000 a year
• Full-time $45,000
• $55,000 a year
• Full-time Office and Communications Manager Shandon Presbyterian Church

TERMS OF SERVICE

Full-time, exempt position

POSITION

To oversee and coordinate front office duties and assigned communications responsibilities associated with the ministry and mission of Shandon Presbyterian Church.

ACCOUNTABILITY

Reports directly to the Church Administrator and is accountable to the Senior Pastor/Head of Staff and the Session of Shandon Presbyterian Church through the Personnel Ministry.

QUALIFICATIONS

Excellent phone and interpersonal skills; attention to detail; ability to multi-task; mastery of MS Office Suite, Google Drive, Constant Contact, Canva, and Adobe InDesign (or capacity to learn quickly); experience in updating social media platforms

RESPONSIBILITIES

1. Office Management A. Receives visitors and serve as liaison between visitors and staff. B. Manages the workflow of the front office. C. Becomes fully proficient with Realm software (church database). D. Maintains the master calendar by scheduling facility usage and acts as a liaison to those utilizing the facility. E. Oversees incoming and outgoing mail, bulk mailings, etc. F. Attends weekly staff meetings. G. Solicits, coordinates, and manages the work of Reception Desk volunteers for weekday mornings. H. Maintains the availability of church letterhead, envelopes, brochures, and other publications as necessary. I. Assists with other duties as requested or assigned. J. Maintains positive relationships with other church staff, members, and visitors. 2. Program Support A. Provides administrative support to the pastors and program staff. B. Assists the Senior Pastor with routine correspondence. C. Provides support to Clerk of Session, preparing documents for Session meetings. D. Coordinates program ministry correspondence as requested. E. Facilitates the maintenance of office equipment and supplies. F. Notifies pastors and other designated persons of pastoral concerns (births, deaths, illnesses, and special needs, etc.). G. Prepares materials related to baptisms, deaths, births, and weddings as requested. H. Provides support for Presbyterian Women's historical report, directory, and other items as needed. 3. Record Keeping A. Facilitates the accuracy and maintenance of the Realm database. B. Maintains membership, visitor, and attendance records, including mailing lists and statistical data pertinent to monthly and/or annual reports affiliated with the denomination. C. Maintains Session and congregational meeting minutes, correspondence, and membership books of Shandon Presbyterian Church for posterity and annual inspection by Trinity Presbytery. D. Maintains correspondence and files for Session, church business, and ministries, as requested. 4. Communications A. Produces and proofreads the weekly worship bulletin based on content provided by the program staff. B. Designs communications materials for ministries as requested. C. Creates, edits, and proofreads the monthly newsletter. D. Prepares and sends weekly eNews. E. In consultation with the Senior Pastor, manages the church's online presence, including the website and social media platforms. F. Updates the lobby monitor weekly to communicate about upcoming events. G. Provides support for major projects such as stewardship, capital campaigns, etc. H. Coordinates volunteers as needed for large mailings. 5. Employee is expected to work cooperatively with others and to treat church staff, members of the congregation, and visitors with respect.

EVALUATION

An annual performance review will be conducted by the Church Administrator. Additionally, there will be an annual meeting with the Personnel Ministry.

Pay:

$45,000.00

• $55,000.

00 per year

Benefits:

Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person