Shared Office Solutions Specialist

Company DescriptionAre you a detail-driven problem solver who thrives on variety, collaboration, and making a real impact? At Winsupply, we're looking for a Shared Office Solutions Specialist who goes far beyond data entry — someone who can analyze vendor invoices, spot and resolve discrepancies, and partner with local company teams to improve processes that drive profitability. This is a role where you'll build trusted relationships with employees at every level, gain exposure to different local companies, and enjoy the autonomy to manage your work while knowing you're part of a supportive, team-oriented culture. If you love patterns, precision, and people — and you want to grow your career while helping others succeed — this is the opportunity for you.

Job DescriptionThe Shared Office Solutions Specialist has primary responsibility for the functions within Shared Office Solutions that impact our 500 plus companies. This specific position, would have an increased focus on assisting with our local companies, as well as potential for additional responsibilities relating to our distribution business. This position may have items with details of confidential nature and requires considerable interface with all levels of employees within our parent company and local companies, as well as contact with outside vendors. All other duties as assigned.

Accountabilities/Responsibilities Reconcile vendor invoices and statements for our local companiesWork with vendors and/or local companies on discrepanciesExecute best practices, adhere to process guidelines and always pursue process improvementsAssist with special pricing arrangementsIdentify and research variancesObtain credits from vendors and apply them for vendor warranty & returnsAssist with review of financials such as paid expense register and reporting to assist the annual inventory write up and downAssist other team members in backup capacity, as neededAssist with helpdesk ticketsWork with local companies on changing behavior and assisting through partnering with their businessEngage in local company retentionWhen ApplicableMaintain acquisition back-office management (pre-Wise)Ensure that acquisitions vendor payables are routed through proper channels to Winsupply payablesAct as ambassador to Shared ServicesCompetencies for SuccessCommunicationPlanning and OrganizingCustomer Service OrientationChange ManagementAnalytical / Problem Solving QualificationsMinimum QualificationsMinimum of three (3) years of progressively more challenging accounts payable experience.

Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access).Understanding of back office functions with aspects as AP/VIR/AR-Cash/Check Application.

Preferred QualificationsBachelor's Degree in Business or related degree.

Additional InformationPhysical DemandsThe physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

Sitting for extended periods of timeDexterity of hands and fingers to operate a computer keyboard, mouse, and other computer componentsWe are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.