Accounting Assistant (In-Office Position)

Web design and development, digital advertising, e-commerce, streaming, and a few other cool things. We do a lot at BubbleUp. And it takes a strong, talented team to keep things seamless. We re on the hunt for an Accounting Administrative Assistant - although the title really doesn t fully capture the role. It s more like a master multi-tasker, captain of organization, doctor of details, wizard of solutions. Basically, an Excel superhero with all sorts of powers to get a lot done in a dynamic environment. (But all that won t fit on an email signature or a business card.) You won t need a fancy cape or the ability to leap tall buildings in a single bound, but there are some extraordinary qualities that are crucial to being successful in this role. Let s start with the obvious: communication. Excellent verbal and written skills are pretty important. Bookkeeping experience is preferred, and we re looking for a seasoned person who can rock Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat. Here are just a few things our Office Superhero will do: Answer company phones Manage vendor lists and any maintenance contracts Create and maintain electronic and physical file managements systems Support accounting team with management of customer accounts Create reports from various Content Management Systems Create reports from e-commerce platforms such as Shopify, Auth.net, Magento, GoDaddy, GSuites Create reports from email platforms such as Emma Prepare invoices from client custom invoicing systems Scan/organize accounting files Data entry (expenses and customer payments) Collect receipts for credit card reconciliation Send A/R communication and statements Log deposits in spreadsheets Assist with new employee forms and onboarding Share entertaining Tik Tok videos with the team See, we weren t joking about that whole master multi-tasker thing. If you like the sound of all that AND can leap tall buildings you re definitely our person.