Administrative/Personal & Marketing Assistant

Administrative/Personal & Marketing Assistant Huggins Wood Floor Specialists Westfield, NJ Job Details Part-time $18 - $19 an hour 1 day ago Benefits Flexible schedule Qualifications Website maintenance Record keeping Website management Phone communication Basic math Executive administrative support Attention to detail Task prioritization Appointment scheduling Communication skills Entry level File organization Client interaction via phone calls Marketing collateral creation Full Job Description About Us Huggins Wood Floor Specialist is a premier custom wood flooring firm known for serving discerning clients and collaborating with leading architects and interior designers. We proudly partner with the American Institute of Architects (AIA), the American Society of Interior Designers (ASID), and top design firms nationwide. Our reputation is built on exceptional craftsmanship, technical expertise, and delivering a highly elevated client experience. Position Overview We are seeking a proactive, highly organized Administrative/Personal Assistant to provide direct support to our CEO. This is a fast-paced, dynamic role where projects and opportunities often move quickly. The ideal candidate is resourceful, adaptable, and thrives in an environment that requires initiative, discretion, and strong follow-through. This role demands someone who can manage multiple priorities while maintaining professionalism and precision. Key Responsibilities Provide direct one-on-one administrative support to the CEO Manage incoming and outgoing calls; monitor and respond to emails Schedule and coordinate meetings with clients, partners, and team members Assist with day-to-day personal tasks and occasional local errands Prepare and distribute marketing materials Support the planning and coordination of CEU (Continuing Education Unit) presentations Assist with basic website updates and light design-related tasks Organize and maintain digital files, records, and documentation Collaborate with team members on office operations and project initiatives Qualifications Strong verbal communication and interpersonal skills Highly organized, self-motivated, and detail-oriented Comfortable interacting with professionals across various industries Basic math proficiency Ability to work on-site at our Westfield, NJ office Additional Information On-site position (not remote) Flexible schedule: 20-35 hours per week, with potential for full-time

Compensation:

$18-$19 per hour, based on experience Eligible for performance-based pay increases every six months Immediate start available

Job Type:

Part-time Pay:

$18.00 - $19.00 per hour

Work Location:

In person