Administrative Assistant / Executive Assistant (Student Scheduling & Marketing Support)

Administrative Assistant / Executive Assistant (Student Scheduling & Marketing Support) Pearl River, NY Job Details Part-time | Full-time $20.05 - $26.99 an hour 1 day ago Qualifications Record keeping Teamwork Microsoft Excel Microsoft Outlook Phone communication Event coordination Email marketing campaigns Executive administrative support English Mid-level Microsoft Office Client invoicing Social media platforms Attention to detail Task prioritization Content scheduling CRM system proficiency Appointment scheduling Associate's degree Communication skills Time management Full Job Description About Us MUL International and MedPathway are mission-driven organizations supporting students pursuing medical education and international academic pathways. We help applicants navigate admissions, prepare strategically, and connect with global opportunities through structured advising, programs, and partnerships. We are seeking a highly organized and proactive Administrative Assistant / Executive Assistant to support student scheduling operations and marketing coordination at our Pearl River office. This role is ideal for someone who enjoys working in education-focused environments and wants to help students succeed. Key Responsibilities Manage student scheduling, calendar coordination, and appointment tracking Communicate with prospective and current students via email, phone, and messaging platforms Maintain accurate records in CRM and tracking systems Assist with webinar coordination and event logistics Support email campaigns and outreach initiatives Help organize marketing content calendars and posting schedules Coordinate updates across websites and student-facing materials Provide general executive and administrative support as needed (evaluations, graduation and other related tasks). Qualifications Proven experience as an Administrative Assistant / Executive Assistant or in a similar role. Strong organizational and time-management skills Excellent written and verbal communication in English Comfortable managing calendars, spreadsheets, and office systems Experience with student services, admissions support, or education programs preferred Familiarity with email marketing tools and social platforms is a plus Ability to work independently and follow structured processes Ability to multitask and prioritize workload effectively. Detail-oriented with a service mindset toward students Proficiency in Microsoft Office Suite and the ability to multitask in a fast-paced environment. (Word, Excel, Outlook, PowerPoint) Experience with invoicing, billing etc.. Preferred (Not Required) Experience supporting academic advising, coaching, or admissions teams Exposure to international education or healthcare career pathways Basic marketing coordination experience What You'll Gain Collaborative onsite work environment Opportunity to contribute to meaningful student success initiatives Growth potential into operations, advising coordination, or marketing roles Direct collaboration with leadership across multiple education-focused organizations How to Apply Please submit your resume along with a short note describing your experience with scheduling coordination, student support, or marketing assistance. We especially welcome applicants who are passionate about helping students pursue medical and international education pathways.

Job Types:

Full-time, Part-time Pay:

$20.05 - $26.99 per hour

Education:

Associate (Preferred)

Language:

English (Required) Ability to

Commute:

Pearl River, NY 10965 (Required) Ability to

Relocate:

Pearl River, NY 10965: Relocate before starting work (Preferred)

Work Location:

In person