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Job Description
Operations and Marketing Assistant to Real Estate Agent Allison McGill Real Estate, LLC Kenmore, WA Job Details Full-time $20 - $25 an hour 21 hours ago Benefits Career development plan Professional development assistance Flexible schedule Referral program Qualifications Vendor relationship building Executive administrative support Calendar management Data entry Budgeting Marketing operations Full Job Description
THE OPPORTUNITY
I'm Allison McGill, real estate broker, serial entrepreneur, big dreamer, and someone who is fulfilled by real relationships, not transactions. I've been in real estate since 2016, and I lead my business with kindness, creativity, and open-mindedness (and a lot of iced coffee). I love supporting other small business owners, especially women, and outside of work I'm gardening with my rescue dog Oliver, practicing my amateur photography skills with my Canadian husband, spending time with my rotary club, or geeking out over wine. (Certified sommelier, just for fun.) I am seeking a dynamic and proactive Operations and Marketing Assistant to support a busy real estate agent in delivering exceptional service and driving business growth. I'm looking for a collaborative partner and a true right-hand. We will align on the big picture together, and then you'll build the plan and own its execution. We will have regular check-ins and feedback will flow both ways. I genuinely want this role to grow with the business, and the right person will help define what that looks like.
WHAT YOU'LL OWN
Pillar 1: Operations & Executive Assistant You'll be the operational backbone of this business, building the systems, managing the client journey, and making sure nothing falls through the cracks. This is the EA + ops manager role: you own the infrastructure that lets the business run without me being in every detail. Build and manage client flow systems for pipeline, active, and past clients (buyers and sellers) Integrate those systems into the day-to-day operations of the business Create and manage client intake processes so every new client has a consistent, professional onboarding experience Own the
CRM:
data hygiene, contact management, post-closing follow-up sequences, and reporting Ensure no past client goes without a meaningful touchpoint Plan and execute closing gifts that are thoughtful, on-brand, and delivered on time Plan and execute referral gifts and appreciation gestures for clients who send us business Plan and coordinate client events: appreciation events, seasonal gatherings, and community activities Track gifting budgets, vendor relationships, and timelines Handle tasks that come up as the business grows (this list will evolve) Personal errands may be requested from time to time If you see a way to help that's not on this list, say something Pillar 2: Marketing & Lead Generation Consistent, strategic, and visible. You'll own the marketing engine that keeps this business top of mind and the pipeline full. You'll work across social media, listing campaigns, and lead-capture tools to build momentum and track what's working. Plan a monthly social media content calendar aligned to business activity and seasonal moments Create or coordinate content (graphics, copy, video editing) using tools like Canva, Edits, Flowdesk, or similar Manage our Linktree and lead-capture entry points to ensure they're current and converting Schedule and publish content across relevant platforms Track engagement and surface insights that help us improve Plan and execute pre-listing and active-listing marketing campaigns: mail campaigns, social posts, email blasts, and open house promotions Coordinate with vendors (photographers, designers, printers) and manage timelines Maintain a listing launch checklist and ensure every property launches on-brand and on time Help develop a structured lead-gen system to create consistent inbound interest Manage incoming leads: timely follow-up, CRM entry, and routing Track lead sources and conversion metrics so we know what's working Identify gaps in the pipeline and proactively flag them
WHO YOU ARE
The one trait that matters most: You are self-directed. You don't wait for a list. You see what needs doing, you do it, and you speak up when you see something we're missing. A natural builder, someone who enjoys creating systems, processes, and structure where there isn't any yet Proactively communicative, you speak up when you see opportunities, not just when you're asked Detail-obsessed, because nothing slips through on your watch Tech comfortable with Google Suite, Canva, CRM, and project management tools Adaptable, because the work will shift week to week and you're fine with that Discreet and trustworthy, as you'll have access to sensitive client information and business data Real estate experience or interest is a plus, not a requirement This is an unlicensed role and you will not be performing any activities requiring a real estate license
HOW TO APPLY
We'd love to hear from you! Fill out our application and include a detailed introduction video telling us who you are and why this role is the right fit for you.
https:
//docs.google.com/forms/d/e/1FAIpQLSfW7EqUKzL_TYuu38jb3u3lcK7A8Ng7EsoA3OrTIb5qaOyfcg/viewform?usp=sharing&ouid=104393193160565307406 We review applications on a rolling basis. A select group of top applicants will be contacted to move forward into the interview process.
Pay:
$20.00 - $25.00 per hour
Benefits:
Flexible schedule Professional development assistance Referral program
