Event Planner Intermediate

Event Planner / Corporate Meeting Coordinator (ONSITE - Contract)

Location:

Tampa, FL 33610

Schedule:

Monday-Friday, standard business hours (may vary based on event needs)

Work Environment:

Professional, conference center / corporate setting

Overtime:

Available as neededRole OverviewThis position supports the planning, coordination, and execution of meetings and events ranging from small internal meetings to large corporate conferences (10-500 attendees). The role combines front‑of‑house conference center operations with hands‑on event planning support and is best suited for someone highly organized, client‑focused, and comfortable managing logistics in a fast‑paced onsite environment. Key ResponsibilitiesEvent Planning & CoordinationPlan and manage meetings and events of varying size and complexityCreate, manage, and reconcile event project plans and budgetsCoordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordinationProvide strategic input and recommendations on event format and executionSupport high‑level meetings as the right‑hand partner to the lead event plannerConference Center & Operations SupportConduct daily walk‑throughs and inspections of conference and event spacesManage space issues and escalate unresolved concerns to the Lead PlannerSubmit and track facilities, AV, catering, and service requestsMaintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and SecurityFront Desk & Client SupportCover reception desk functions as needed, including answering phones and emails promptlyGreet, direct, and assist clients and attendees onsiteHandle room assignments, badge printing, small/pop‑up meetings, and last‑minute changesDeliver high‑touch, professional customer service throughout event lifecyclesSystems & AdministrationUtilize the Event Management System (EMS / AMS) to manage reservations, details, and reportsPrioritize and process incoming meeting room requests from online booking toolsParticipate in daily operations meetings and weekly planning reviewsExecute pre‑conference and post‑conference calls and documentation