Administration Assistant / Social Media Admin

Administration Assistant / Social Media Admin Dell Apartments Davenport, IA Job Details Part-time $18 an hour 6 days ago Benefits Snacks provided Flexible schedule Referral program Qualifications Employee onboarding Microsoft Excel Recruitment process management Operations management Phone communication Inventory management Event coordination Leave management Staff scheduling Social media content Filing General ledger maintenance Executive administrative support Mid-level Improving operational efficiency High school diploma or GED Personnel records management Social media platforms Invoice payment processing Driver's License Supervising experience Policy & process development Financial operations management Team management Task prioritization Staff training Recruiting Clerical experience Maintenance management Productivity software Office management Managing executive calendars Onboarding process management Travel scheduling Communication skills Marketing Property management Payroll processing Tenants Office management experience (3-5 years) Office experience Client interaction via phone calls Performance evaluation Full Job Description About us We are professional, agile and our goal is to be a dynamic and multifaceted organization catering to a wide array of real estate and property-related needs. Our core operations are centered around property management and real estate services, complemented by a dedicated division for pest control services..

Our work environment includes:

Modern office setting snacks, coffee provided We are seeking a highly organized and efficient Administrative Assistant to oversee and manage a variety of operational and administrative tasks in our dynamic real estate and property management business. The ideal candidate will be a central figure in ensuring smooth and efficient business operations, and will be responsible for the following:

Key Responsibilities:

Financial Management :

Balancing and maintaining accurate ledgers and checking accounts. Assembling payroll and ensuring accurate and timely processing. Managing billing and invoicing for rental properties and associated businesses.

Administrative Support :

Scheduling appointments and managing calendars for senior staff. Coordinating and preparing for meetings and events. Developing and implementing office policies and procedures.

Real Estate and Property Management :

Listing and marketing properties for sale or lease. Coordinating repairs and maintenance for properties. Liaising with tenants, clients, and contractors to ensure high levels of service.

Human Resources :

Coordinating employee scheduling, including shift assignments and vacation planning. Assisting with recruitment, onboarding, and staff training.

Customer Service :

Addressing customer inquiries and resolving issues related to rental properties and pest control services. Ensuring a high level of customer satisfaction.

• Manage and supervise administrative staff, providing guidance and support as needed
• Develop and implement office policies and procedures to improve efficiency and productivity
• Oversee the maintenance of office equipment and supplies inventory
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management
• Handle confidential information with discretion and maintain strict confidentiality protocols
• Manage employee records, including attendance, leave requests, and performance evaluations
• Assist with human resources functions such as recruitment, onboarding, and training coordination
• Ensure effective communication within the office by facilitating regular team meetings
• Maintain accurate filing systems for both electronic and physical documents
• Handle incoming calls and inquiries with professionalism and excellent phone etiquette

Experience:

• Proven experience in an administrative or managerial role
• Strong clerical skills with attention to detail
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management systems and procedures
• Experience in team management and supervision We offer competitive compensation based on experience.

If you are a motivated individual with exceptional organizational skills and a passion for managing administrative operations, we encourage you to apply for the position of Administration Manager. Please submit your resume highlighting your relevant experience.

Pay:

$18.00 per hour

Benefits:

Flexible schedule Referral program Application Question(s): Must have a laptop

Education:

High school or equivalent (Required)

Experience:

Office:

3 years (Required)

License/Certification:

driver's license (Required)

Location:

Davenport, IA 52801 (Required) Shift availability: Day Shift (Required) Ability to

Commute:

Davenport, IA 52801 (Required)

Work Location:

In person