Medical Academic Affairs Coordinator

Medical Academic Affairs Coordinator Posting Details Posting Details Logo Institution The University of South Dakota Working Title Medical Academic Affairs Coordinator Posting Number

CSA02675P

Department SSOM - Medical Education Physical Location of Position (City) Sioux Falls Posting Text The University of South Dakota, Sanford School of Medicine is seeking a Medical Acadmic Affairs Coordinator to provides administrative and operational management for the Offices of Medical Student Affairs (MSA) and Medical Education (OME). This position oversees daily operations, supports accreditation and curriculum processes, and supervises staff.

Key Responsibilities:

Establish and monitor work processes, workflow coordination, operational documentation and resource allocation to ensure timely and quality delivery of OME and MSA program services and implements changes to improve program effectiveness, operational consistency, and customer service. Oversee planning and execution of major academic events including white coat ceremony, graduation, awards, and student activities. Serve as primary contact for department staff, deans, faculty, and medical students. Supervise, evaluate, and provide day‑to‑day leadership for OME and MSA employees, including assigning work, monitoring performance, and implementing process improvements as needed. Coordinate administrative support for accreditation, CQI processes, curriculum governance, and strategic planning initiatives. Maintain organized, accurate accreditation documentation and structured repositories for policies, handbooks, and course materials. Direct curriculum modification processes and ensure compliance with University and accreditation requirements. Develop and deliver onboarding and ongoing training for administrative staff; maintain SOPs and training materials.

Preferred Qualifications:

Ability to manage multiple tasks, deadlines, and competing priorities. Ability to train, supervise, and provide day-to-day leadeship to staff. Strong written and verbal communication skills. Ability to build and maintain effective working relationships. Ability to work independently with a high level of accuracy and attention to detail. Knowledge of medical education Experience with office equipment and software including Word, Excel, Outlook, Teams, and Zoom along with the ability to quickly learn new technology platforms. This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays. Must be authorized to work in the U.S. Sponsorship is not available for this position. Posting Date 04/24/2026 Closing Date Open Until Filled Yes First Consideration Date 05/17/2026 Advertised Salary $23.00 - $26.00 depending upon qualifications and experience Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours 8am-5pm Occasionally scheduled irregular work hours (a few times a month) Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires Travel If other, please indicate Department Description and Cultural Expectations Equal Employment Opportunity Statement USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. Contact Information Working Conditions Cognitive Requirements Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Reading, Reasoning, Verbal Communication, Written Communication Protective Clothing/Equipment Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify Physical Requirements Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time Describe any of the conditions selected Sensory Requirements Please check the appropriate response that describe the sensory requirements for this position. Working Conditions & Exposures Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above Working Environment Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.