Business Office Project Specialist

Business Office Project Specialist Washtenaw ISD Ann Arbor, MI Job Details Full-time $63,970

• $78,620 a year 9 hours ago Benefits Cell phone reimbursement Qualifications Business financial process improvement Computer operation Customer communication Report writing Procedural guides Outdoor work Customer service Word processing Writing skills ERP systems Process improvement Financial software Purchase order management Mid-level Team development Invoice payment processing Driver's License Team management Driving Calendar management Geometry Purchasing Algebra Productivity software Financial audit support Cross-functional collaboration Business Associate's degree Project leadership Leadership Software training Communication skills Technical Proficiency Payroll processing Cross-functional communication Journal entry management in accounting Staff development Full Job Description •Pending Board Approval•The WISD's Mission is to educate, serve, and advocate with students, families, schools and the community.

We disrupt racial inequities, build just educational systems, and expand access for all learners. We value human potential while striving to support current and future generations of Washtenaw County to enrich as many lives as we possibly can. The WISD's Vision is to be a leader in empowering, facilitating, and delivering high-quality, boundary-spanning, educational system that educates all children through an equitable, inclusive, and holistic approach. SUMMARY The Business Office Project Specialist will provide oversight and support to staff, primarily program and department office professionals, for tasks encompassing the

WISD ERP

system (New World Systems) as well as provide expertise in business office specialized projects with cross department connectedness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities. Demonstrates the ability to examine how his/her/their position (directly or indirectly) impacts educational inequities in student achievement outcomes. Engages in reflection and ongoing learning and development on critical concepts and terms identified in the Washtenaw ISD Educational Equity Policy including concepts such as cultural proficiency, racial equity, and systemic and structural inequities. Provides direct New World support to department office professionals and department managers in processing business office tasks such as purchase orders, account questions, Miscellaneous Billings etc. Trains WISD staff on the district ERP system (New World) as well as Business Office policies and procedures as needed. Conducts regular meetings for Office Professionals and/or department managers to identify and resolve operational challenges related to processing Business Office transactions to optimize performance, communication, and support. Creates, updates, and maintains Business Office department procedural manuals to include NWS, employee reimbursements, conference and travel reimbursements, and classroom revolving accounts, etc. Coordinates and manages projects for the Finance Director. Assists Finance Director in communicating deadlines for all Business Office related tasks as well as creates and maintains task calendars for office professionals on related business office functions. Assists with educating office professionals on importance and impact of financial transactions and the how purchases, deadlines, Purchase Card Transactions, journal entries, etc., impact the workload of staff. Maintains and monitors districtwide WISD mobile device invoices for accuracy, proper accounting for costs, maintenance, and elimination of non-utilized devices in cooperation with the Technology and Data Services department, including coordinating the issuance of a device with phone stipends. Serves as District Amazon administrator for review and monitoring of purchases and works with office professionals on Amazon Purchase orders and invoices as needed. Coordinates with Business Office Professional IV staff for successful processing of accounts payable transactions. Assists with preparing audit documents related to accounts payable and open miscellaneous billings. Maintains and communicates open miscellaneous billing invoices to maintain timely payment. Serves as District liaison for district staff to assist in troubleshooting adjustments and errors in processed Miscellaneous Billings. Serves as backup for A/P and Payroll processing. Communicates with the Finance Director to identify necessary process refinements. Maintains regular, predictable attendance.

PERFORMS OTHER DUTIES AS ASSIGNED. SUPERVISORY RESPONSIBILITIES N/A QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required (unless marked preferred). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

Associate degree in a business-related field

• required. Bachelor's degree in a business-related field
• preferred Three to five years of experience
• preferred. Proven team building experience. Experience working with a financial ERP software
• preferred.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

CERTIFICATES, LICENSES, REGISTRATIONS

Current valid driver's license. Project Specialist/Management Certification.

LANGUAGE SKILLS

Demonstrates ability to write reports, business correspondence and procedure manuals. Demonstrates ability to effectively present information and respond to questions from groups of educators, customers and the vendors. Demonstrates ability to facilitate effective group processes. Demonstrates excellent oral and written communication skills.

TECHNICAL SKILLS

Demonstrates proficiency in the use of a personal computer (PC) or MAC in a networked environment to utilize the Internet and other electronic communications mechanisms such as email, conferencing, bulletin boards, etc. Exhibits a high proficiency utilizing productivity applications such as Microsoft Office (word processing, spreadsheets, database and presentation software) and other technology to support efficient and effective office operation

• required.

Demonstrates ability to integrate technology into the everyday workflow.

MATHEMATICAL SKILLS

Demonstrates ability to apply basic math, algebra and geometry consistent with this position's duties.

REASONING ABILITY

Demonstrates ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Demonstrates ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Exhibits a high level of professionalism with the ability to handle confidential information, use good judgment, plan and handle complex projects, and maintain a flexible attitude. Demonstrates ability to define problems, collect data, establish facts, and draw valid conclusions.

INTERPERSONAL SKILLS

Demonstrates ability to work independently with management guidance. Possess excellent customer service and communication skills with a client-centered focus. Demonstrates ability to build rapport with others and to serve diverse publics. Demonstrates ability to take initiative; work well with others as a collaborative team member and exhibit good communication skills. Exceptional organizational, leadership and interpersonal skills. Demonstrates ability to work effectively and collaboratively with other departments, agencies and individuals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, see, and hear. The employee is occasionally required to stoop, kneel, crouch, crawl, and reach with hands and arms. The employee is continuously repeating the same hand, arm or finger motion many times. The employee must occasionally lift and/or move up to 35 pounds such as books and training material. Specific vision abilities required by this job include close vision, distant vision, and the ability to adjust focus. This position requires the individual to travel and/or drive to various off-site locations.

ENVIRONMENTAL ADAPTABILITY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. The employee may be required to be outdoors for periods of time, and therefore subject to varying weather conditions, for the purpose of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The WISD retains and reserves all rights to change, modify, amend, add to, or delete from any portion of this description in its sole judgment. This position description is not a contract for employment. The WISD is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. TERMS Salary and other employment conditions to be established by the Board of Education as reflected in the Non-Affiliated Staff Manual. Starting salary ranging (dependent upon experience) from $63,970

• $78,620.

Washtenaw Intermediate School District is a drug-free workplace. It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and federal regulations.