Office Management Assistant - BSEED EMPLOYEES ONLY!

BUILDINGS, SAFETY, ENGINEERING & ENVIRONMENTAL DEPARTMENT OFFICE MANAGEMENT ASSISTANT - BSEED EMPLOYEES ONLY!

Under general supervision, organizes and expedites routine office activities in the administrative office of a major division of a large department. Reviews correspondence and determines the appropriate method for routing. Answers and types responses to routine correspondence. Drafts replies to non-routine correspondence, subject to the review and approval by superiors in non-technical matters. Serves as the liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies. Schedules appointments and maintains appointment calendar for superior. Screens callers and visitors. Records and transcribes important or confidential material. Analyzes routine but important issues independently, in order to determine the proper method for resolution and expedites remedies. Maintains assignment logs for staff, documents action taken, and follows up to ensure timely response. Provides information to citizens about departmental, division and section policies and procedures. Maintains time keeping and confidential records and files. Attends meetings with superiors to record the proceedings, and as r required, records verbatim statements. Assists staff by providing information about procedures, practices and policies in division. Proofreads all typed material for grammar, spelling, punctuation and typographical errors before submission to superior. Develops and revises the format of forms to facilitate work flow. Plans, schedules, reviews and assigns the work of a small group of clerical employees. Instructs and trains employees on new procedures and/or operations. Evaluates work performance and administers discipline. Qualifications (required): High school graduation or GED. Three (3) years' of experience in secretarial work that has demonstrated the ability to handle important office duties. Qualifications (preferred): Preferably some college courses in secretarial science or business administration.

Evaluation Plan Computerized Examination:

30%

Interview:

P/F Evaluation of Training, Experience & Personal Qualifications:

70% Total of Computerized Exam and Evaluation T.E.

P:

100% Additional points may be awarded for:

Veteran Points:

0 - 15 points

Detroit Residency Credit:

15 points

LRD:

06/13/2025

KNOWLEDGE OF:

Departmental organization and work functions, practices, procedures, rules and regulations. Common English usage, grammar, spelling and punctuation.

SKILL IN

Typing with speed and accuracy. Exercising tact and discretion. Use of common office equipment, personal computers and software. Oral and written communication. Tactful interaction with departmental personnel and others.

ABILITY TO

Draft non-routine original documents. Handle routine and some non-routine administrative detail. Supervise the work of others.

DISTINGUISHING CHARACTERISTICS

None.

PROBATIONARY PERIOD

Individuals appointed to a position in this class will be required to serve a probationary period of six months with the possibility of a six-month extension for a total of twelve months. If promoted to a position in this class, an individual will be required to serve a probationary period of six months. The performance will be carefully evaluated during the probationary period. Continued employment in this class will be contingent upon the successful completion of the probationary period and meeting all of the performance expectation requirements.

THIS RECRUITMENT IS OPEN TO ACTIVE EMPLOYEES ONLY PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS WITH YOUR APPLICATION INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

Notes:

A review of the applicant's attendance records and work performance will be considered in the promotional process. Person applying must meet the position qualifications, including licensing and certifications. Completion of an evaluation process is required. If you have previously applied for this position, you must re-apply to be considered for this vacancy. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.