Montessori School Administrative Assistant (Director Qualified)

Administrative Assistant Guidepost Montessori at Montclair Position Summary The Administrative Assistant serves as the welcoming first point of contact for families, students, staff, and visitors. This role supports the Director with daily operations of the school through strong organization, communication, and customer service while upholding the values and culture of a Montessori learning environment. They will play an "all hands on deck" role and serve as an integral part of school operations and administration. The expectation is that this role will transition to become the Assistant Director. Key Responsibilities, Administrative Duties and School Operations Manage school calendar of events and daily staff schedule Support planning and coordination of school events and teacher/parent meetings Help maintain compliance documents and licensing records as needed Coordinate with vendors and service providers Order and track office and classroom supplies Be able to support in the classroom, as needed Enrollment Support Support on marketing planning and execution of events (occasional evening and weekend events) Answer phone calls, emails, and general school inquiries Support enrollment, admissions, and registration processes Support admissions tours and prospective family communication Maintain accurate enrollment and waitlist information Required Qualifications High School Diploma required, Bachelor's degree preferred At least 48 college credits with 12 credits in a child-related field and one year programmatic experience Two years programmatic experience, one year staff supervisory experience and one of the following: Montessori diploma CDA Other child development training program Excellent organization and attention to detail Proficiency in Google Workspace Professional, dependable, and family-oriented demeanor Preferred Qualifications Previous administrative or school office experience Experience working in a Montessori or independent school environment Familiarity with student information systems or enrollment software Spanish language abilities is a plus Work Environment Full-time or part-time, on-site position (school operating hours are 7am-6pm, M-F) Year-round schedule with occasional evening and weekend events Collaborative and child-centered educational environment About Our School Guidepost Montessori at Montclair is a Montessori private school dedicated to fostering independence, curiosity, respect, and lifelong learning. We partner closely with families to create a nurturing and inclusive community where children thrive academically, socially, and emotionally. Our school has a strong Spanish Immersion program and offers programs from children as young as 16 months old through their 6th year! Equal Opportunity Employer We are committed to building an inclusive and diverse workplace. We provide equal employment opportunities to all applicants and employees and do not discriminate based on any protected status under federal, state, or local law. Reasonable accommodations are available upon request.

Pay:

$21.00 - $23.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person