Department Administrator

Position Information Recruitment/Posting Title Department Administrator Job Category URA-AFT Administrative Department Finance Office Overview The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post-masters, DNP , and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice, and multidisciplinary collaboration. Innovative academic offerings include bachelor's, master's, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow Posting Summary Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. This position will report to the Senior Business Manager in the Finance Department with a dotted line to the Personnel Manager in the Office of Faculty and Staff Resources (HR). Among the key duties of this position are the following: Provides oversight and support for faculty in the production and review process for expense related requests including travel booking, travel advances, check requests, purchase requisitions and others expense-related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission. Follows up on the completion of and resolve any outstanding issues with the appropriate parties related to travel and purchases. Reviews and screens the travel approval form and P-Card requests before approval by the Senior Business Manager and/or Chief Financial Officer. Assists the Personnel Manager with disseminating faculty information and working in collaboration with Human Resources (Human Capital Management, Benefits, RBHS Faculty Affairs, University Office of Labor Relations, and Payroll) on matters pertaining to faculty status, benefits, compensation, and other related policies and procedures. Assists the personnel manager with the coordination and facilitation of faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and additional assignments, including processing the hires of adjuncts, per diems, and lecturers. FLSA Exempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree or an equivalent combination of education and/or experience in finance/management, human resources, or a relevant field. Two years of experience with faculty administration, data and record management, travel expense and management, processing faculty appointments, reappointments, promotions, and all other faculty-related actions. Certifications/Licenses Required Knowledge, Skills, and Abilities Demonstrated organizational and communication skills. Ability to work independently, multitask across multiple projects and priorities, problem-solve, and function well in a team environment. Preferred Qualifications Experience using Canvas, Sakai, ORACLE , Tableau, Concur Travel and Expense, ROCS , and FIS . Equipment Utilized Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 26ST0805 Posting Open Date 04/28/2026 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: