Office Administrative Assistant (Part Time)

Administrative Assistant that will handle phone calls, office organization, and other administrative tasks About Joe Cools Heating and Cooling Welcome to Joe Cool's Heating and Cooling, where family values and expertise converge to bring you unparalleled HVAC services in Northern New Jersey and the surrounding New York counties. As a family-owned business, we understand the significance of a comfortable home, and our dedicated team of technicians is committed to ensuring your indoor climate is just right, regardless of the season. Description Office Administrative Assistant (Part-time) Joe Cool's Heating and Cooling -

Airmont, NY Job Type:

Part-time (20-30 hours per week in the afternoon, Hours vary by day)

Work Location:

Sloatsburg, New York Job Summary:

We are looking for a reliable and detail-oriented Office Administrative Assistant to join our team. This individual will be responsible for handling various administrative tasks, ensuring the office runs smoothly, and supporting the team with day-to-day operations. The role includes responsibilities such as filing, organizing, handling mail and banking tasks, and assisting with office needs as requested.

Key Responsibilities:

Filing and Organizing:

Maintain and organize physical and digital filing systems to ensure easy access to documents.

Mail Handling:

Pick up the mail at the post office daily and ensure timely distribution to the appropriate team members.

Bank Deposits:

Make regular deposits at the bank, ensuring all transactions are properly recorded.

Permit Paperwork:

Drop off necessary permit paperwork at the required locations as requested.

Office Organization:

Keep the office tidy, organized, and well-stocked with necessary supplies.

Answering Phones:

Periodically answer office phones when necessary, directing calls and taking messages as appropriate.

Additional Tasks:

Assist with any other administrative duties or tasks that may arise, as requested by owner or other office staff.

Skills and Qualifications:

High school diploma or equivalent. Prior experience in an administrative or office support role is preferred. Strong organizational skills and attention to detail. Ability to handle confidential information with discretion. Proficient in basic office equipment (phone, copier, fax, etc.). Reliable and punctual with excellent time management skills. Comfortable with occasional tasks outside of typical office duties (e.g., running errands, making deposits). Professional phone etiquette and communication skills.

Working Conditions:

Part-time in the afternoon, 20-30 hours per week with potential to move to Full-Time, Hours vary by day. Occasional errands and tasks outside the office (e.g., visiting the post office, bank). Ability to work independently and be flexible with daily responsibilities.

Benefits:

Afternoon work schedule Competitive pay based on experience. Salary $17 - $20 per hour