Office Administrative Assistant

Job Summary We are seeking a meticulous and highly organized Administrative Operations Assistant to join our team. This role is the backbone of our internal business functions; we need a detail-oriented professional who thrives on maintaining order, managing data, and ensuring that no task falls through the cracks. Unlike a traditional receptionist role, your focus will be entirely on supporting the business infrastructure and staff rather than managing public-facing interactions. If you take pride in accuracy, efficiency, and keeping a business running like a well-oiled machine, we want to hear from you.

Key Responsibilities Systems Management:

Maintain and audit complex filing systems (both physical and digital) using Google Workspace and Microsoft Office to ensure instant information retrieval.

Data Integrity:

Perform precise data entry and manage basic quoting, invoicing and CRM software

Internal Coordination:

Manage internal calendars, track project deadlines, and coordinate jobs to ensure the team stays on schedule.

Document Control:

Proofread internal documents for 100% accuracy, prepare detailed reports, and manage business correspondence.

Operational Support:

Oversee supply inventory and proactively manage administrative workflows to prevent bottlenecks and handle ordering, delivery schedules, etc.

Project Tracking:

Stay on top of recurring tasks and "to-do" lists for the leadership team, ensuring all administrative obligations are met on time. Required Skills & Qualifications Hyper-Attention to

Detail:

A natural instinct for spotting errors and a passion for organizational systems.

Technical Proficiency:

Strong command of Microsoft Office Suite (Excel/Word) and Google Workspace.

Task Management:

Demonstrated ability to prioritize workloads without oversight; a "self-starter" who manages the list, rather than waiting for instructions.

Reliability:

A proven track record of handling sensitive business data with discretion and accuracy.

Pay:

From $20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person