Office Administrator

Job Description:

ABOUT IRONSMITH FIRE, LLC

Our mission is to lead the fire protection industry by honoring craftsmanship, saving lives and property, and providing peace of mind to our customers. We work with general contractors, business owners, property developers, engineers, and many other types of clients to provide lifesaving fire protection systems. Our core values are the backbone of our business and guide everything we do, including the hiring process. These core values are Effective Communication, Results-Driven, Disciplined, Professional, and Trustworthiness. Headquartered in Tennessee, we continue to expand across the Southeast and beyond.

POSITION SUMMARY

The office Administrator is a key member of our team, responsible for providing administrative support to ensure the smooth and efficient operation of our projects and office environment. This position requires a dedicated and resourceful individual who can handle multiple tasks with efficiency and professionalism. This role involves handling a variety of tasks essential to the day-to-day functions of the company, supporting both the administrative and operational aspects of our business.

OBJECTIVES

Manage incoming calls, emails, and correspondence, directing them to the appropriate parties. Maintain and manage office files and documents with high accuracy and confidentiality. Develop and maintain a filing system to ensure critical administrative records and documents are organized and easily accessible. Maintain polit and professional communication via phone, e-mail, and mail. Go the extra mile to be polite and courteous to help the organization build on its relationships with customers, vendors, team members, and any other stakeholders that do business with Ironsmith Fire. Support the team by organizing meeting, managing schedules, and providing logistical support. Assist with recruitment efforts, including posting job openings and scheduling interviews. Handle office tasks, such as filing, generating reports, setting up for meetings, and maintaining office supplies inventory. Maintain confidentiality and security of sensitive information and documents. Maintain employee records, ensuring accuracy and confidentiality. Administer employee benefits and assist with payroll processing. Provide administrative support office and field staff as needed. Assist with project documentation, such as subcontract agreements, permits, etc. Uphold the company's values in all interactions and operations, fostering a professional and positive office environment, and representing the company with poise and integrity. Take on various projects and tasks not specifically covered under other job descriptions, requiring creativity and flexibility. Be prepared to step into roles or responsibilities as needed to support specific projects or organizational needs.

Job Requirements:

COMPETENCIES

Effective communication skills. Service-based personality. Organized and detail oriented. Maintains a consistent, organized, and reliable work ethic. Technologically proficient with Microsoft Office Suite, project management and CRM software. Delivers high quality results in a timely and efficient manner.

EDUCATION AND EXPERIENCE

Bachelor's degree in Business Administration is preferred, but not required. Administrator experience preferred. Ironsmith Fire understands each of the listed competencies, education and experience levels may not have been met by every "qualified" candidate. We do not want to miss the opportunity to meet with you if you do not currently meet our listed requirements. If you feel you are a good fit for this position or any position at Ironsmith Fire, but do not meet all of the competencies, education and experience level requirements listed, please contact us directly. At Ironsmith Fire, we thrive on the growth and advancement of our employees in their professional and private lives. If you match our company's core values, we will do everything in our power to help you reach your goals and ultimately work towards the position you desire. •There is always a place at Ironsmith Fire for people that care!!!•

PHYSICAL REQUIREMENTS

The ability to maintain a high level of energy and stamina to manage long hours, travel requirements, and the stress associated with high-level decision making. While primarily a skill, the physical aspect includes the ability to speak clearly and effectively in public and private settings, and to engage in face-to-face meetings. Good general health to fulfill job responsibilities effectively, including being able to work long hours when necessary.