Office Administrator

Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. As the backbone of our administrative team, you will manage a variety of clerical and customer service tasks, coordinate schedules, handle correspondence, and maintain office systems with precision and professionalism. Your energetic approach and attention to detail will help foster a productive work environment and enhance overall office productivity. Responsibilities Knowledge of QuickBooks accounting program (fund cash basis) A/R, A/P, billing, reports, budget, chart of accounts, bank reconciliations, GL entries Working experience with Microsoft Word, Excel, Outlook, Office 365-SharePoint Run office equipment: printer, scanner, copier, calculator Process check deposits through online bank program and scanner Maintain general company files Maintain capital project files and spreadsheets Payroll knowledge Processing via outsourced provider; review and verify quarterly reports Basic HR for employees Benefit online employee changes/updates Individual employee files Distribute yearly required notices Keep records of Bond Fund Requests and/or Capital Projects' cost reimbursements Maintain a working relationship with company accountants, solicitor, engineer group, pension and 457 plan actuaries Assist in preparing for monthly Board Meetings; possibly attend Office supplies inventory and ordering Provide simple notary services for signatures on documents Experience Minimum high school diploma Accounting & QuickBooks knowledge and 2-4 years experience Notary commission for signatures (no charge fee) Practical experience in running an office Clear and precise communication skills Attention to details Occasional lifting of box (20 lbs) Able to maneuver steps in garage on occasion Monthly cleaning of office area—dusting, vacuuming Join us in creating an organized, welcoming environment where every detail counts! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team committed to excellence.

Pay:

$20.00 - $26.00 per hour

Work Location:

In person