Office and Guest Service Coordinator

Job Title:

Office & Guest Services Coordinator Company:

Lazy J Ranch /

Vail Rod & Gun Club Location:

Wolcott, CO Job Type:

Seasonal (flexible based on candidate)

About Us:

Lazy J Ranch and Vail Rod & Gun Club offer a unique Colorado experience combining outdoor recreation, hospitality, and events in a beautiful ranch setting. We host guests for activities such as shooting sports, fishing, and private events, with a strong focus on exceptional customer service and memorable experiences.

Position Overview:

We are seeking a highly organized, hands-on, and personable Office & Guest Services Coordinator to join our team. This role is the first point of contact for guests and plays a key part in both front-facing hospitality and behind-the-scenes operations that keep the ranch running smoothly.

Key Responsibilities:

Manage bookings, reservations, and customer inquiries via phone, email, and CRM Utilize HubSpot to track leads, client communication, and scheduling Coordinate calendars and maintain organized records using G-Suite (Gmail, Google Calendar, Google Drive) Handle guest check-in and check-out processes with a welcoming, professional demeanor Provide exceptional customer service and assist guests with questions or needs Support event coordination and on-site logistics as needed Maintain cleanliness and organization of office and guest-facing spaces Assist with light property upkeep, including flower bed maintenance and general tidiness Manage retail/store inventory, including tracking stock, organizing merchandise, and restocking as needed Communicate with team members to ensure seamless daily operations Assist with general office tasks and administrative support

Qualifications:

Previous experience in customer service, hospitality, or office administration Familiarity with HubSpot (or similar CRM systems) preferred Proficiency in G-Suite (Gmail, Google Docs, Google Calendar, Google Drive) Strong organizational and multitasking skills Excellent communication and interpersonal skills Comfortable balancing office responsibilities with hands-on tasks Ability to work independently and as part of a team Positive attitude and willingness to jump in where needed

Preferred Qualities:

Experience in event support or coordination Experience with retail or inventory management Interest in outdoor recreation or ranch environments Comfortable working in a fast-paced, guest-focused setting

Schedule & Compensation:

Flexible schedule, may include weekends based on bookings and events Competitive hourly pay based on experience

Why Join Us:

Work in a beautiful ranch setting in the Vail Valley Be part of a fun, supportive, and dynamic team Opportunity to grow within hospitality, events, and outdoor recreation

To Apply:

Please submit your resume and a brief note about why you'd be a great fit for our team.

Pay:

$20.00 - $27.00 per hour

Work Location:

In person