Office Assistant

Job Overview We are looking for a friendly, reliable and professional Office Assistant to join our growing med spa team. This is an entry-level position with room to grow for the right person who is eager to learn the aesthetics and wellness industry. As the first face and voice of our med spa, you will play a key role in creating a warm, welcoming, and seamless client experience. You'll assit with front desk operations, client flow, and basic administrative tasks that keep our office running smoothly. Duties Manage front desk responsibilities, greeting customers and directing them appropriately with professionalism and warmth Greet and check customers in and out, collecting payments Schedule and confirm appointments Maintain a clean, organized front desk and reception area Answer incoming phone calls, texts, ad client inquiries professionally Stock treatment rooms and retail areas as needed Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents Perform data entry tasks using Microsoft Office, and other office software with accuracy and speed Handle calendar management for meetings and appointments, coordinating schedules seamlessly Support office management functions such as supply inventory, ordering materials, and maintaining cleanliness Provide exceptional customer service by addressing inquiries promptly and courteously in person or over the phone Support providers with daily clinic flow What We're Looking For Friendly, outgoing, and professional personality Strong communication and customer service skills Reliable, punctual, and detail-oriented Willingness to learn and grow in the aesthetics industry Willingness to have a flexible schedule Basic computer skills such as MS Word and MS Excel (Vagaro or scheduling software experience a plus, but not required) Social media experience a plus Why Join Us This is a great opportunity to get your foot in the door of the aesthetics and wellness industry. You'll be part of a supportive team in a growing med spa that values client experience, education, and professional growth.

Pay:

$10.00 - $11.00 per hour

Benefits:

Employee discount Flexible schedule

Work Location:

In person