Office Assistant

Office Assistant Biota Landscapes Brooklyn Center, MN Job Details Part-time $23 - $26 an hour 1 hour ago Benefits Flexible schedule Qualifications Accounting systems Record keeping Microsoft Excel Accounts payable Workflow management (operations management method) Customer inquiry handling Administrative experience High school diploma or GED Task prioritization Clerical experience Productivity software Technical Proficiency File organization Full Job Description Overview biota Landscapes is growing and looking for a fun, innovative person to join our tight-knit landscaping firm. We are looking for a responsible Office Assistant to join our team 2-3 days a week (10-24 hours). Duties of the office assistant include a variety of administrative and clerical duties to support office staff and management. They are essential for maintaining organization, data entry of expenses, and assisting with day-to-day operations in a professional office environment. If you have previous experience and like working in administration in a small office, we'd like to meet you. Willing to train the right candidate.

Key Responsibilities Clerical Tasks:

Organize and maintain files, update Accounts Payable documents: expense receipts and bills.

Office Maintenance:

Monitor office supplies, maintain equipment, and ensure common areas are organized.

Customer Service:

Greet clients and visitors, address inquiries, and provide professional assistance.

Administrative Support:

Answer phone calls, respond to emails, manage calendars, schedule appointments, and assist with travel arrangements.

Project Assistance:

Support project coordination and assist with documentation or event planning.

Required Skills and Qualifications Education:

High school diploma or equivalent; additional certification in office administration is a plus.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), basic knowledge of office equipment, and familiarity with accounting software (QuickBooks) but can train the right individual.

Organizational Skills:

Ability to manage files, prioritize tasks, and maintain a structured workflow.

Communication Skills:

Strong verbal and written communication for interacting with staff, clients, and vendors.

Time Management:

Capable of handling multiple tasks efficiently in a fast-paced environment.

Customer Service:

Professional and courteous approach to client interactions. Work Environment Typically based at biota HQ, with occasional off-site meetings or events. Reports directly to the Office Manager. Part-time hours may be flexible but require consistent professionalism and reliability. Pay based on experience, $23.00-$26.00/hour. Join us to be part of a vibrant team where your organizational talents will shine!

Pay:

$23.00 - $26.00 per hour

Benefits:

Flexible schedule

Work Location:

In person