Office Assistant

We are looking for a dependable and motivated Office Assistant to support a collaborative municipal office in Michigan. This Contract position is ideal for someone who responds quickly, stays composed in a public-facing environment, and takes ownership of tasks with strong attention to detail. The role centers on front-desk administration while also offering exposure to basic finance-related duties, making it a strong fit for someone who enjoys helping both internal teams and community visitors.

Responsibilities:

• Welcome visitors at the front counter, assess their needs, and connect them with the appropriate department or staff member.
• Provide daily administrative support by managing documents, editing written materials, and ensuring correspondence is accurate, well-prepared, and completed promptly.
• Monitor calendars, email activity, and general office communications using standard business software such as Outlook, Word, and Excel.
• Assist the broader team with shared workload needs, stepping in where needed to maintain smooth day-to-day operations.
• Handle intake tasks and maintain an organized front-office presence so staff can remain focused on their primary responsibilities.
• Support basic payment-processing and bookkeeping activities as needed, including receiving transactions and helping prepare batches for entry.
• Use internal office systems, including BS&A, to complete routine administrative and finance-related tasks as training is provided.
• Maintain a calm, attentive approach when addressing questions or directing members of the public, helping move issues to the right team efficiently.