Office Assistant / Sales Assistant (Japanese Bilingual)

Teterboro, NJ 07608 (Fully Onsite) Direct Hire $45,000/year + Bonus + Mileage Reimbursement Monday-Friday | 8:30 AM-5:30 PM Position Overview We are seeking a highly organized and customer-focused Japanese Bilingual Office Assistant / Sales Assistant to support daily operations in a fast-paced commercial and industrial equipment manufacturing environment. This role combines administrative support, sales coordination, and customer service responsibilities, making it ideal for someone who enjoys wearing multiple hats and contributing to a collaborative team. Key Responsibilities Office & Administrative Support Answer and route incoming calls to appropriate staff Prepare conference and seminar rooms for customer visits and events Order lunches, prepare refreshments, and assist with light clean-up Maintain organized records of company and plant-related communications Order office supplies and coordinate with vendors and contractors Assist with travel arrangements and manage office logistics Maintain a clean, safe, and organized office environment Sales & Customer Support Create machine, maintenance, and service quotes upon request Issue service invoices and maintain accurate records Enter and update customer and sales data in Salesforce Support customer needs in collaboration with technical and maintenance teams Assist with exhibition preparation, including ordering materials and shipping items Attend exhibitions when required Logistics & Financial Coordination Coordinate shipping of machinery and parts Handle petty cash and support communication with Accounting Process employee expense reports, trip requests, and payment requests Events & Team Support Organize company events such as employee gatherings, meetings, and holiday celebrations Qualifications Japanese bilingual proficiency (required) 3-5 years of office administration, sales support, or customer service experience Proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational, multitasking, and communication skills Ability to work 100% onsite in a team-oriented environment Preferred Qualifications (Not Required) Experience with Salesforce Familiarity with Constant Contact, Mailchimp, or similar tools Experience using Canva Associate or Bachelor's degree (or equivalent experience) Benefits Medical, Dental, Vision, and Life Insurance 401(k) Plan Paid Time Off Bonus eligibility Benefits begin after 90-day probationary period Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.