Office & Events Assistant

Office & Events Assistant Ocean Community Chamber of Commerce Part-Time | 15-20 hours per week

Location:

Westerly Job Summary The Ocean Community Chamber of Commerce is seeking a highly organized, adaptable, and quick-learning Office & Events Assistant to support day-to-day office operations, member communications, and Chamber events. The Office & Events Assistant reports to the Events & Marketing Director. This role operates in an incredibly fast-paced environment with shifting priorities, multiple ongoing projects, and daily public interaction. While some days are primarily administrative, this role also includes periods of physically demanding work related to event preparation, setup, breakdown, deliveries, and seasonal community initiatives. The ideal candidate is dependable, takes direction well, and can move efficiently between administrative tasks, event support, and communication responsibilities. This role is best suited for someone seeking an active, hands-on part-time position in a professional office environment with consistent weekday responsibilities and regular public interaction. Chamber office hours are Monday through Friday, 9 AM-5 PM, and the employee will be expected to open the office at 9 AM on scheduled workdays. Seasonal evening/weekend hours may be required. Key Responsibilities Office & Member Services Greet visitors and assist members and community guests Answer phones, respond to inquiries, and route messages appropriately Maintain reception area, brochure racks, and public-facing materials Process Chamber gift certificate sales and maintain accurate records Assist with filing, mailings, data entry, and general office organization Process correspondence, including but not limited to, meeting minutes, agendas, letters, surveys, and other correspondence Prepare bulk mailings and assist with quarterly newsletter distribution Events Support Assist with setup, execution, and breakdown of annual Chamber events Prepare event materials including signage, attendee registrations, and promotional items Attend ribbon cuttings, networking events, and Chamber functions as needed Support event logistics, vendor coordination, and attendee communication Marketing & Communications Support Assist with social media posting and engagement (Facebook, Instagram, etc.) Support creation of digital content and promotional materials Assist with weekly email newsletters and member communications Help maintain Chamber visibility through online outreach and engagement Community Programs & Seasonal Initiatives Support Assist in the coordination and tracking of Chamber-led public art and seasonal community initiatives such as Denizens of the Deep, Nutcracker Trail, and the Stonington Lobster Trap Tree Maintain tracking systems for participating businesses, artists, and installations Support communication with participants regarding deadlines, updates, and requirements Assist with promotional content, including photos, social media posts, and email updates Help ensure program materials, signage, and displays are accurate and up to date Qualifications Strong organizational and communication skills Ability to take direction well, work efficiently and independently in a fast-paced environment Quick learner with strong attention to detail Ability to multitask and manage shifting priorities Professional, friendly, and customer-service oriented demeanor Proficiency with Microsoft Office and/or Google Workspace Proficiency with social media platforms (Facebook, Instagram, TikTok; Canva a plus) Ability to assist with physically demanding events and operational tasks, including lifting up to 40 lbs., prolonged standing, and event setup/breakdown early mornings and late nights. Prior experience in administration, customer service, events, or marketing preferred This position includes a range of responsibilities necessary to support Chamber operations. Other duties may be assigned as needed to support organizational goals and event activities. Compensation & Benefits Hourly wage: $22 Eligible for Simple IRA (3% match) after 3 months Paid time off eligibility after 3 months (per personnel policy) 3-month probationary period Annual performance and wage review

Pay:

$22.00 per hour

Benefits:

Paid time off Retirement plan

Work Location:

In person