Office Manager / Bookkeeper

Job Overview We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and clients, manage day-to-day office functions, and handle bookkeeping responsibilities with precision. This position offers an exciting opportunity to contribute to a thriving organization by fostering efficiency, professionalism, and exceptional customer service. Duties Oversee daily office operations, including managing front desk activities and multi-line phone systems to ensure seamless communication. Greet visitors, answer inquiries, and provide outstanding customer support with friendly phone etiquette and professionalism. Maintain accurate financial records using QuickBooks or similar accounting software; handle invoicing, expense tracking, and basic bookkeeping tasks. Manage calendar scheduling, appointment setting, and coordinate meetings for staff and management. Perform clerical duties such as data entry, filing, proofreading documents, and maintaining organized office files. Support administrative functions including proofing correspondence, managing office supplies inventory, and ensuring office equipment is functioning properly. Assist with special projects as needed, providing personal assistance or support to team members to enhance overall productivity. Skills Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with the ability to multitask efficiently in a fast-paced environment. Excellent computer literacy including familiarity with Google Workspace applications (Gmail, Drive, Calendar). Experience in office management or administrative roles with clerical experience preferred. Exceptional customer service skills coupled with professional phone etiquette and multi-line phone system operation. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Attention to detail in proofreading documents and data entry; strong time management skills to meet deadlines. Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required. Join us in creating an organized, welcoming workspace where efficiency meets excellence! This paid position offers a rewarding environment for motivated individuals eager to grow their administrative and bookkeeping expertise while making a meaningful impact every day.

Pay:

From $20.00 per hour

Work Location:

In person