Office Manager / Bookkeeper/Safety Manager

Job Summary We are seeking a dynamic and organized Office Manager / Bookkeeper/Safety Manager to join our team and ensure the smooth operation of our office environment. This role would also include developing, implementing and maintaining workplace safety programs to ensure compliance with federal, state (Minnesota OSHA), and local regulations. This vital role combines administrative leadership with financial oversight, providing essential support to our team and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to manage a variety of responsibilities including bookkeeping, vendor relations, managing business licenses and certification. Your energy and enthusiasm will help foster a productive and welcoming workplace atmosphere. Duties Oversee daily office operations, ensuring an organized and efficient work environment Manage scheduling for staff, meetings, appointments, and events to optimize productivity Handle bookkeeping tasks using QuickBooks, and Scrap Right accounting software, including invoicing, financial reporting, and inventory Supervise administrative staff and provide training & development opportunities to enhance team performance Coordinate vendor management activities such as contracts, procurement, and service delivery Assist with human resources functions including onboarding, payroll processing, and maintaining employee records Maintain filing systems, manage front desk duties including multi-line phone systems, and uphold professional phone etiquette Implement, and manage workplace safety programs and policies Conduct regular safety audits, inspections, and risk assessments Maintain records of safety incidents, training, and compliance documentation Stay current on changes in safety regulations and industry best practices Coordinate emergency preparedness plans and drills Organize company events and handle miscellaneous clerical tasks such as data entry and document preparation Experience Proven experience in office management or administrative roles within a professional setting Demonstrated bookkeeping experience with proficiency in QuickBooks or comparable software Knowledge of OSHA and Minnesota workplace safety regulations Strong organizational skills with the ability to manage multiple priorities simultaneously Familiarity with vendor management, budgeting, and basic human resources procedures Experience in event planning and calendar management to coordinate meetings and company functions Excellent communication skills—both verbal and written—with a professional demeanor Previous experience working in industries such as manufacturing, recycling a plus but not required Join us in creating an energetic workplace where organization meets innovation! We value proactive individuals who thrive on multitasking and fostering positive team dynamics. This paid position offers an exciting opportunity to develop your skills while supporting our mission of operational excellence.

Pay:

$28.87 - $31.25 per hour Expected hours: No more than 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Paid time off Vision insurance

Experience:

QuickBooks:

3 years (Required)

Work Location:

In person