Office Manager

St. Albert the Great University Parish and St. Anne Parish seek a full-time Office Manager to join their team in Houghton, MI . This role supports the daily administrative, financial, and operational needs of both parish communities, while also assisting with duties related to the Vocations Office. As the Office Manager, you will help keep the parish office organized, welcoming, and running smoothly. This position includes a mix of administrative support, bookkeeping, parish communications, scheduling, recordkeeping, facilities coordination, and financial administration. The ideal candidate is organized, detail-oriented, trustworthy, and comfortable handling both people-facing office responsibilities and confidential financial duties. This is a great fit for someone who enjoys supporting a faith-centered environment, managing a variety of tasks, and helping parish operations run efficiently.

WHAT WE OFFER.

Starting annual salary of $40,000- $60,000, commensurate with education and experience. Excellent benefits, including: Medical insurance Dental insurance Vision insurance Life insurance HSA/FSA Disability insurance Pension plan 403(b) retirement plan Full-time schedule, Monday through Friday, 9:00 AM-5:00 PM. The opportunity to serve in a mission-driven, faith-centered environment. A collaborative and supportive parish team. Meaningful work supporting Catholic parish life, campus ministry, and vocations work in the local area.

WHAT YOU WILL DO.

Manage daily parish office operations, including phone calls, visitors, emails, scheduling, office systems, supplies, calendars, and files. Provide administrative support to the Pastor, parish leadership, staff, ministries, committees, and volunteers. Maintain parish records, databases, spreadsheets, mailing lists, sacramental records, Mass intentions, ministry schedules, and other confidential information. Assist with bookkeeping and financial processes, including accounts payable, accounts receivable, deposits, check requests, receipts, invoices, payroll, payroll taxes, donations, donor records, and related documentation. Help maintain accurate financial files, reconcile financial information, track payments, organize documents, and prepare reports as needed. Support cash flow management, budget preparation, budget review, and financial reporting in collaboration with parish leadership and the Finance Council. Act as a liaison between the parish and the diocese on financial and administrative matters as needed. Support parish giving and development efforts, including contribution records, donor communications, mailings, and fundraising-related administrative tasks. Assist with parish communications, including bulletins, newsletters, announcements, printed materials, parish updates, and other communication needs. Help schedule, coordinate, and prepare materials for meetings, parish events, ministry activities, special events, and Vocations Office events. Assist with employee-related documentation, personnel records, benefits administration, and other HR-related processes as needed. Help coordinate parish facility use, building-related projects, bids or quotes, and maintenance or repair needs. Maintain strong communication with parish staff, students, parishioners, volunteers, benefactors, diocesan contacts, community members, and outside authorities. Attend parish staff, Pastoral Council, Finance Council, diocesan administration, or other meetings as needed. Maintain confidentiality, professionalism, and discretion when handling parish, financial, personnel, donor, and diocesan information. Learn and use parish, diocesan, accounting, database, and office software as needed. Complete the Diocesan Safe Environment Training Program. Perform other administrative and office management duties as assigned by parish leadership.

WHAT WE ARE LOOKING FOR.

High school diploma or equivalent required. College degree or 5+ years of business, office management, bookkeeping, accounting, or related experience preferred. Knowledge of accounting principles and practices. Experience in administrative work, bookkeeping, accounting support, office management, or parish/nonprofit administration preferred. Strong organizational skills, attention to detail, and recordkeeping abilities. Ability to maintain accurate files, records, and financial information. Ability to manage confidential information with discretion, integrity, and professionalism. Strong written, verbal, and interpersonal communication skills. Comfort working with parish staff, students, parishioners, volunteers, benefactors, and members of the Catholic community. Experience with Microsoft Office, especially Word and Excel, preferred. Experience with Microsoft Publisher or other communication/design tools is helpful. Experience with database, accounting software, or HTML is preferred but not required. Ability to manage multiple priorities, deadlines, interruptions, and changing office needs. Strong customer service skills and a welcoming, professional presence. Supervisory experience is helpful. Ability to work some evenings or a flexible schedule when necessary. A commitment to supporting the mission of the Catholic Church.

SOUND LIKE YOU?

Apply today at diocese.hirescore.com

ABOUT US.

St. Albert the Great University Parish was founded by Fr. William McGee and built in 1963. Located in Houghton, Michigan, St. Albert the Great is a personal parish that serves the students, faculty, and staff, both current and retired, of Michigan Technological University. St. Anne Parish serves the Catholic community in Chassell, Michigan. Together, these parish communities support worship, formation, service, fellowship, parish life, and Catholic campus ministry throughout the local area. Through their ministries, parish operations, and community outreach, St. Albert the Great University Parish and St. Anne Parish help support the spiritual life of parishioners, students, families, and the broader Catholic community.