Office Manager - Extension Office

The Office Manager is responsible for maintaining the efficient operation of the Nebraska Extension office in Clay County through performing administrative and clerical support functions. This requires professional and helpful interaction with staff and clientele while maintaining a high level of confidentiality and adherence to state, university, and county program guidelines. The Clay County office consists of a team of one Extension educator, one Office Manager, and one 4-H assistant. Applications will be accepted until 5:00pm on Monday, May 4th, 2026.

SPECIFIC DUTIES

: These duties will be completed throughout the year; some duties will occur more frequently than others. Financial Management Prepare monthly and annual financial reports Manage payments and deposits for UNL accounts. Track monthly tax account expenditures and revolving account transactions Prepare and submit claims to County Supervisors Draft annual budget in partnership with the local Extension team and Extension Board Extension Board Maintain an accurate record of Extension Board members, agendas, and minutes Send meeting correspondence to Extension Board members Ensure timely public meeting notices for Extension Board meetings 4-H Youth Development Program Keep up to date on current 4-H rules and regulations for Nebraska and Clay County Maintain enrollment and project records using the statewide 4-H program for 4-H members and volunteers Communicate dates, deadlines, and other necessary information to 4-H families via traditional and electronic methods. Support the 4-H Council and clubs in meeting the Nebraska state 4-H and IRS requirements Support Extension staff in their supervision and guidance to 4-H volunteers Maintain an accurate inventory, order, and distribute 4-H manuals and materials Provide support to the 4-H Council Maintain an accurate record of 4-H Council members, agendas, and minutes Send correspondence to 4-H Council members Keep an accurate record of required statistical data County Fair, Contests, Events, & Nebraska State Fair Annually update the Clay County Fair 4-H Fair Book Manage State Fair entries Enter data into the appropriate statewide 4-H fair management program Manage the mailings, collection, and ordering fair awards Collect and organize animal identification affidavits Collect and organize County Fair entries Prepare the superintendent's notebooks Preparing show programs Provide support for the County Fair Other Properly assist telephone and walk-in customers Maintain positive stakeholder relationships Handle logistics of select programs (e.g. copies, registration, locations, etc.) Keep up to date educational information and materials Order and keep inventory of for sale items Maintain inventory Manage the website and social media pages to enhance public engagement and outreach Enter evaluation survey data Network with other Extension offices Pursue professional development opportunities (e.g. Front Door Forum) Assist the Extension team as necessary to include preparing for programming/events occurring in the county. Providing professional assistance and connecting clientele to relevant programs and services. Maintain office professionalism Other duties as assigned

OTHER CONSIDERATIONS

: Due to close work with children and use of county and state equipment and facilities, this position requires a clean driving record and an absence of alcohol, drug, child safety, and criminal history. Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m. Observe office hours according to the agreed policy, including allocated break times. Some schedule flexibility is required during large Extension events, such as the County Fair, which will be scheduled in coordination with the Extension team. Clay County Benefits Package included. Compensation will be based on experience.

Required Qualifications :

High school diploma or GED required. Proficiency in Microsoft office Suite (Word, Excel, Teams) and ability to learn new software. Experience in financial management, including budgeting, accounting, and cash handling. Strong organizational, time management, and customer service skills. Excellent written and verbal communication skills.

Working Conditions :

Office environment with occasional travel for events, fairs, and meetings. Occasional evening or weekend hours may be required during peak program or fair seasons.

University of Nebraska-Lincoln:

Nebraska Extension is a division of the University of Nebraska-Lincoln. Compliance with UNL policies is expected in certain aspects of this role Nebraska Extension brings University of Nebraska expertise and research in 8 key areas of impact directly to Nebraskans from all walks of life in each of the state's 93 counties. Nebraskans turn to Nebraska Extension to strengthen their families, inspire their communities, empower young people, conserve and protect natural resources and advance their farms, ranches and businesses.

Benefits:

Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Work Location:

In person Office Manager - Extension Office 111 West Fairfield Street, Clay Center, NE 68933 Full-time Full-time The Office Manager is responsible for maintaining the efficient operation of the Nebraska Extension office in Clay County through performing administrative and clerical support functions. This requires professional and helpful interaction with staff and clientele while maintaining a high level of confidentiality and adherence to state, university, and county program guidelines. The Clay County office consists of a team of one Extension educator, one Office Manager, and one 4-H assistant. Applications will be accepted until 5:00pm on Monday, May 4th, 2026.

SPECIFIC DUTIES

: These duties will be completed throughout the year; some duties will occur more frequently than others. Financial Management Prepare monthly and annual financial reports Manage payments and deposits for UNL accounts. Track monthly tax account expenditures and revolving account transactions Prepare and submit claims to County Supervisors Draft annual budget in partnership with the local Extension team and Extension Board Extension Board Maintain an accurate record of Extension Board members, agendas, and minutes Send meeting correspondence to Extension Board members Ensure timely public meeting notices for Extension Board meetings 4-H Youth Development Program Keep up to date on current 4-H rules and regulations for Nebraska and Clay County Maintain enrollment and project records using the statewide 4-H program for 4-H members and volunteers Communicate dates, deadlines, and other necessary information to 4-H families via traditional and electronic methods. Support the 4-H Council and clubs in meeting the Nebraska state 4-H and IRS requirements Support Extension staff in their supervision and guidance to 4-H volunteers Maintain an accurate inventory, order, and distribute 4-H manuals and materials Provide support to the 4-H Council Maintain an accurate record of 4-H Council members, agendas, and minutes Send correspondence to 4-H Council members Keep an accurate record of required statistical data County Fair, Contests, Events, & Nebraska State Fair Annually update the Clay County Fair 4-H Fair Book Manage State Fair entries Enter data into the appropriate statewide 4-H fair management program Manage the mailings, collection, and ordering fair awards Collect and organize animal identification affidavits Collect and organize County Fair entries Prepare the superintendent's notebooks Preparing show programs Provide support for the County Fair Other Properly assist telephone and walk-in customers Maintain positive stakeholder relationships Handle logistics of select programs (e.g. copies, registration, locations, etc.) Keep up to date educational information and materials Order and keep inventory of for sale items Maintain inventory Manage the website and social media pages to enhance public engagement and outreach Enter evaluation survey data Network with other Extension offices Pursue professional development opportunities (e.g. Front Door Forum) Assist the Extension team as necessary to include preparing for programming/events occurring in the county. Providing professional assistance and connecting clientele to relevant programs and services. Maintain office professionalism Other duties as assigned

OTHER CONSIDERATIONS

: Due to close work with children and use of county and state equipment and facilities, this position requires a clean driving record and an absence of alcohol, drug, child safety, and criminal history. Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m. Observe office hours according to the agreed policy, including allocated break times. Some schedule flexibility is required during large Extension events, such as the County Fair, which will be scheduled in coordination with the Extension team. Clay County Benefits Package included. Compensation will be based on experience.

Required Qualifications :

High school diploma or GED required. Proficiency in Microsoft office Suite (Word, Excel, Teams) and ability to learn new software. Experience in financial management, including budgeting, accounting, and cash handling. Strong organizational, time management, and customer service skills. Excellent written and verbal communication skills.

Working Conditions :

Office environment with occasional travel for events, fairs, and meetings. Occasional evening or weekend hours may be required during peak program or fair seasons.

University of Nebraska-Lincoln:

Nebraska Extension is a division of the University of Nebraska-Lincoln. Compliance with UNL policies is expected in certain aspects of this role Nebraska Extension brings University of Nebraska expertise and research in 8 key areas of impact directly to Nebraskans from all walks of life in each of the state's 93 counties. Nebraskans turn to Nebraska Extension to strengthen their families, inspire their communities, empower young people, conserve and protect natural resources and advance their farms, ranches and businesses.

Benefits:

Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Work Location:

In person