Office Manager/Executive Assistant

Job Summary We are seeking a highly organized, proactive, and discreet Office Manager/Executive Assistant to support the founder and leadership team of a private equity family office focused on investing and trading across multiple asset classes. This is a pivotal role requiring exceptional judgement, attention to detail, and the ability to manage both high-level executive support and day-to-day office operations in a fast-paced confidential environment. The ideal candidate is polished, resourceful, and thrives in a dynamic, entrepreneurial setting. Key Responsibilities Manage complex calendars, meetings, travel arrangements, and itineraries Prepare and edit correspondences, reports, presentations, and investment materials Serve as a gatekeeper and liaison between executives, investors, partners, and advisors Coordinate board meetings, investor meetings, and confidential communications Assist with special projects and strategic initiatives Office and Operations Management Oversee daily office operations and ensure smooth workflow Manage vendor relationships, service providers, and office contracts Coordinate technology compliance documentation and record keeping Maintain organized digital and physical filing systems Handle sensitive financial and legal documents with strict confidentiality Finance & Administrative Support Assist with expense reporting and invoice tracking Support bookkeeping coordination with accounting firms Maintain investor records and subscription documents Help prepare material for audits, compliance, and reporting Qualifications 5+ years of experience supporting C-level executives, preferably in finance, private equity, hedge fund, or family office environments Exceptional organizational and time management skills Strong written and verbal communication abilities High level discretion and professionalism Advanced proficiency in Microsoft Office, (Excel, PowerPoint, Outlook) Ability to anticipate needs and work independently Experience managing confidential financial information Ideal Candidate Polished and poised with strong executive presence Detail-oriented without losing sight of big-picture priorities Proactive problem solver with sound judgement Comfortable in a boutique, entrepreneurial setting Compensation - Competitive salary commensurate with experience, plus benefits and discretionary bonus

Pay:

$25.00 - $30.00 per hour

Work Location:

In person