Office Receptionist - Parks (Hourly/Non Benefitted)

GUILFORD COUNTY GOVERNMENT

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GENERAL STATEMENT OF DUTIES

This is an hourly employee and is the first line of communication for the office or department. This employee answers the phone and refers calls to appropriate personnel for services. This position is also responsible for mail distribution within the organization.

DISTINGUISHING FEATURES OF THE CLASS

Public contact occurs in person, by phone, or by letter or memo with members of the general public or agency clientele, or employees of other offices and departments with which they interact. Process and maintains the records and written materials which represent the transactions or business of an office or organization. Work is performed under general supervision and is evaluated through observation, reports, and conferences. Examples of Duties

DUTIES AND RESPONSIBILITIES

Essential Duties and Tasks Receive, sort and distributes mail and other material to the appropriate person in their office. Distributes letters, memos, and drafts. Receive, monitors and dispatches phone calls to appropriate personnel. Performs operation of a typewriter, or PC to prepare correspondence, messages, forms, etc. Compiles messages and phone calls for tracking purposes.

RECRUITMENT STANDARDS

Knowledge, Skills, and Abilities General knowledge of office practices and procedures. Ability to communicate effectively in person, by telephone, or in written form. Working knowledge of simple mathematics. General knowledge of computer software systems. Typical Qualifications Minimum Qualifications High school graduation or equivalent, and one year of office assistance experience. Supplemental Information Physical Demands Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, or use of a PC to accomplish work objectives. No specific physical demands required. Normal stress regarding achieving work deadlines are present. Working Conditions 1.

Environment:

Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable. 2.

Hazards:

Work presents no significant hazards to employees. May Require Driving This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver's license and that the driving record is compatible with the county's driving criteria. If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy. Special Note This generic class description gives an overview of the job class, its essential job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal defensible personnel decisions. Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.