Office Secretary

Job Overview We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient administrative processes, and exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create a welcoming environment while maintaining the highest standards of office management. This paid position offers an exciting opportunity to develop your administrative skills and be an integral part of a thriving organization. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth Operate multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents Perform data entry tasks accurately using computer literacy skills in Microsoft Office and Google Workspace applications Handle bookkeeping duties with QuickBooks, including invoicing, expense tracking, and basic financial record keeping Support calendar management by scheduling appointments, meetings, and coordinating personal assistant tasks as needed Assist with clerical duties such as proofreading documents, preparing reports, and managing correspondence Skills Strong organizational skills with the ability to multitask effectively in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Excellent communication skills in both English and bilingual capabilities to serve diverse clients and staff Experience with office management, including filing systems, data entry, and customer support Knowledge of multi-line phone systems and phone etiquette to ensure professional interactions Basic bookkeeping skills utilizing QuickBooks or similar accounting software Demonstrated office experience with clerical and administrative responsibilities High level of computer literacy combined with strong typing speed for efficient data entry Exceptional time management skills to prioritize tasks effectively Personal assistant experience or calendar management expertise is a plus Join us to be part of an energetic team dedicated to excellence in office administration! Your proactive attitude and organizational prowess will help us deliver outstanding support while fostering a positive work environment.

Pay:

$23.21 - $27.95 per hour

Work Location:

In person