Operations and Finance Coordinator

Job Title:

Operations & Finance Coordinator Location:

Murrayville, GA (On-Site)

Company:

Prince Industries, Inc. About Us Prince Industries is a growing manufacturer of specialized food processing equipment serving customers across both North America and worldwide markets. We are seeking individuals committed to operational excellence, teamwork, and continuous improvement. Position Overview The Operations & Finance Coordinator owns accounts receivable, accounts payable, and the internal administrative systems that support daily business operations. This role is responsible for ensuring accurate financial execution, maintaining organized and reliable internal processes, and driving consistency across key administrative functions. In addition to financial responsibilities, this position manages core employee coordination processes, including onboarding, attendance tracking, and payroll preparation support, while maintaining structured and well-documented administrative systems. This is a high-accountability role that requires strong attention to detail, consistent follow-through, and the ability to manage multiple priorities without loss of accuracy or timeliness. Success in this role is defined by reliable cash flow management, accurate financial records, and disciplined execution of internal processes. This role will take ownership of improving and modernizing existing data and document systems, including organization and digitization of historical records. This role requires a proactive, detail-oriented individual who is comfortable enforcing process standards and following through on financial and administrative responsibilities. Key Responsibilities Accounts Receivable & Payable (Primary Focus) Prepare, issue, and track customer invoices accurately Maintain accounts receivable records, including aging reports and follow-up activities Conduct professional and timely follow-up on outstanding balances Verify and process vendor invoices and maintain organized accounts payable records Coordinate payment schedules and resolve billing or payment discrepancies Ensure all financial records are accurate, current, and well-documented Operations Support Maintain and update standard operating procedures (SOPs) and internal documentation Ensure documentation and internal systems are organized and accessible Drive process consistency and workflow improvements across company functions Maintain structured and efficient administrative processes Provide administrative assistance toward continuous improvement initiatives Data & Document Management Lead the organization, cleanup, and consolidation of historical customer and vendor records across physical and digital formats Review legacy documents to eliminate duplicates, outdated records, and inconsistencies Establish and implement standardized file structures, naming conventions, and documentation practices Convert key historical records into organized digital formats where appropriate Ensure all current and future records are maintained in a consistent, accurate, and accessible manner Identify opportunities to streamline documentation processes and reduce reliance on paper-based systems HR & Employee Coordination Manage onboarding and offboarding activities Maintain accurate and detailed employee records and documentation Track attendance, PTO, and timekeeping records Ensure consistent tracking and documentation of policy-related issues Support payroll preparation by compiling and verifying time data General Administrative Support Manage inbound calls and visitors as needed Provide general administrative support across each department Qualifications 3+ years of experience in administrative, accounting, or coordination roles with demonstrated responsibility for financial or operational processes Experience using QuickBooks or similar accounting systems Proficiency in Microsoft Office Suite (Excel, Outlook, Word) Strong attention to detail with a consistent track record of maintaining accurate records and documentation Ability to manage multiple priorities and meet deadlines in a structured, process-driven environment Strong written and verbal communication skills Preferred Experience Experience in a manufacturing, industrial, or distribution environment with exposure to operational workflows Direct ownership of accounts receivable and accounts payable processes, including invoice management, aging reports, and follow-up on outstanding balances Experience supporting payroll processes and maintaining accurate employee records and HR documentation Familiarity with process-driven environments, including use of SOPs and structured administrative systems Experience using project management or workflow tools (e.g., Microsoft Teams, Trello) to support organization and task tracking Compensation & Benefits Salary range: $60,000 - $75,000, based on experience and demonstrated ability Competitive health, dental, and vision insurance 401(k) with company matching Paid time off (PTO) Stable, growth-oriented environment with opportunities for increased responsibility and long-term development

Pay:

$60,000.00 - $75,000.00 per year

Benefits:

401(k) Health insurance

Work Location:

In person