Operations Coordinator

Operations Coordinator 4.1 4.1 out of 5 stars 8804 Postoak Road, Potomac, MD 20854 $75,000 - $85,000 a year - Full-time St. Andrew's Episcopal School 33 reviews $75,000 - $85,000 a year - Full-time

POSITION

Title:

Operations Coordinator Location:

8804 Postoak Road, Potomac, MD 20854

Type:

12-

Month, Full-Time, Non-Exempt Department:

Operations Reports to: Director of Operations Start date: Immediate, or mutually agreed-upon date not later than July 1, 2026

ABOUT US:

The mission of St. Andrew's Episcopal School is to know and inspire each child in an inclusive community dedicated to exceptional teaching, learning, and service. Founded in 1978, St. Andrew's is a premier co-educational independent day school located in Potomac, MD, enrolling approximately 730 students in preschool through grade 12. St. Andrew's faculty and staff uphold a powerfully innovative, positive culture that challenges and supports one of the most broadly diverse student bodies in greater Washington. The school seeks growth-minded, highly motivated, and collaborative faculty and staff who will continue the school's growth and focus on developing each student's full potential.

POSITION SUMMARY

Are you a master of organization, a tech-savvy problem solver, and someone who loves helping a vibrant community run flawlessly? St. Andrew's is seeking an energetic Operations Coordinator to serve as the central hub for intake and coordination across Operations and Facilities. Working in close partnership with the Director of Operations, facilities staff, and school colleagues, the Operations Coordinator helps ensure campus requests, projects, and communications are handled with care, clarity, and efficiency. This role is designed to enhance teamwork and shared accountability—success at St. Andrew's is measured by how well the team functions as a whole in service of our students, faculty, and staff.

KEY RESPONSIBILITIES

As our Operations Coordinator, you are a core member of the Operations and Facilities team. You will work side by side with the Director of Operations and campus staff to keep day-to-day operations running smoothly and efficiently. Your daily impact will span across four major areas: Serve as the shared point of entry for campus facilities requests, manage the OperationsHero work order system, route tasks to the appropriate staff or vendors, and help maintain visibility into our daily priorities. : Manage event request intake, confirm space availability, and maintain the school-wide Google Calendar. Coordinate catering quotes and approvals with Sage Dining Services and translate event needs into setup and cleaning requirements for the facilities team. : Provide integrated administrative support to the Director of Operations, including managing calendars, coordinating meetings, organizing digital documentation, tracking action items, and assisting with invoice coding and expense tracking. : Serve as a professional point of contact for external vendors, coordinate their campus access in partnership with our facilities crew, and track keys, fobs, and access credentials to support a culture of campus safety.

QUALIFICATIONS

Required:

Strong technical proficiency and advanced Google Workspace skills Collaborative, team-oriented approach with excellent organizational judgment Clear, service-oriented communication skills

Preferred:

Bachelor's degree or equivalent experience Experience in an independent or private school setting Background in project management, facilities operations, property management, or construction Familiarity with workflow automation tools Relevant project management or technical certifications

WORK ENVIRONMENT

Enjoy a dynamic environment that blends focused office work with active engagement across our multi-building campus. You won't just be at your desk - you'll maintain a regular active presence across campus to coordinate with facilities staff, check on event set-ups, project sites, and meet vendors. Be ready for occasional light physical tasks (like helping with event set-ups or moving chairs and materials), which require the ability to lift up to 20 lbs

Pay:

$75,000.00 - $85,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Parental leave Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person