Operations Support Specialist

Operations Support Specialist at The Davis Companies Operations Support Specialist at The Davis Companies in Mansfield, Massachusetts Posted in 1 day ago.

Type:

full-time

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under supervision the individual in this role is expected to:

• Input information accurately from a variety of sources into computer database or applications to support time and expense entry, work management, invoicing, AP, expense reconciliations or and other processes as assigned.
• Provide general administrative and clerical support including mailing, scanning, and copying. May serve as the receptionist for the Pike Engineering facility.
• Run reports from a variety of tools or systems and review data inputs/outputs for completeness and correctness
• Arrange employee engagement activities in the office.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails as directed
• Meet established deadlines and deliver requested information in a timely manner
• Scheduling and coordinating meetings and appointments; maintain the master calendar of in-house meetings and manage employee calendars & availability
• Support company and client sponsored events by organizing and scheduling catering, facilities, restaurants, or other vendors as necessary.
• Maintain a variety of general administrative reports and databases including fleet, phone lists, storm rosters, occupancy and PPE assignment.
• Cost-effectively monitor and order office supplies as required
• Assist with new employee on-boarding process
• Assist with maintaining fleet vehicles with coordinating and managing maintenance appointments and tracking mileage. Outfitting fleet vehicles with required up-to-date equipment.
• Perform other duties as assigned by management.

COMPLEXITY OF WORK

Semi-routine; majority of work covered by established procedures.