Parish Administrator

Parish Administrator Trinity Episcopal Church•4.6 Farmington Hills, MI Job Details Part-time $19•$21 an hour 1 hour ago Benefits Paid holidays Life insurance Qualifications Microsoft Excel Microsoft Publisher Microsoft Office Graphic design Administrative experience Calendar management Organizational skills Associate's degree

Full Job Description Employer:

Trinity in the

Woods Episcopal Church, Farmington Hills Job Title:

Parish Administrator Level/Salary Range:

$19•21/hour•18 hours/week

Location:

26880 La Muera Street Farmington Hills, MI 48334

Position Type:

Parish Administrator Job Description Role and Responsibilities The Parish Administrator will answer directly to the Rector who is responsible for staffing. Trinity in the Woods is a diverse and inclusive parish set in the woods in a residential area. www.trinityinthewoods.org Responsibilities Present and promote a positive image while supporting the mission and vision of the congregation. Be in the church's office 18 hours per week to act as receptionist for church visitors and support activities. This could be three days a week 9am-3pm, OR four days a week 9:00am-1:30pm, depending on preference. a. Manage and regularly update the church website and Facebook page. b. Administer and troubleshoot church management software package (Realm), and keep it updated (directories, births, baptisms, mailing lists, phone numbers, email addresses, etc.). c. Manage the office email and other communications (including event flyers, memorial gift acknowledgments, birthday and anniversary cards for members). d. Oversee and maintain office equipment (copy machine•including print counter, phone system, etc.). e. Produce weekly service bulletin, and other special bulletins as needed, including Holy Week, Ash Wednesday, Special Services, and Funerals. f. Produce weekly newsletter email (using MailChimp). g. Consult "Trinity Rhythm of Business" document for seasonal tasks. h. Coordinate use of the building and maintain church calendar 1. Maintain contracts and relationships with renters, groups, and contract maintenance providers. 2. Communicate with weekly cleaning crew as needed and communicate maintenance needs to volunteer and staff teams. i. Answer phones and manage correspondence as needed. j. Provide administrative office support to the pastor and appointed volunteer leaders. 1. Check e-mail messages and phone messages and respond or forward the messages to the intended recipient(s). 2. Order supplies for the office and building; monitor the budgeted line items. 3. Receive sort and distribute the mail. Process outgoing mail daily. 4. Coordinate mailings including printing labels, letters, and labels. 5. Help with yearly Parochial Report for the Diocese. 6.

Maintain Parish files:

File/Maintain documents in accord with national church guidelines. k. Attend weekly staff meeting. l. Any other duties as assigned by the Supervising Pastor. Qualifications and Education Requirements a. Associate's degree or equivalent preferred. At least 2 years of experience in church or office settings a plus. b. Conversant in all software tools listed below and able to learn other software tools as needed. Other Requirements a. Work cooperatively with the Rector, staff, vestry, and Parish volunteers b. Contribute to a positive work environment c. Maintain confidentiality Preferred Skills This person must be a self-starter and a team player. They must possess the skills and knowledge to work with Microsoft Office Suite, especially Word, Access, Excel and Publisher. Web•based and server•based programs to manage documents is required. Working with volunteers, church members, other staff and outside visitors in a friendly, professional manner is expected. Experience with church membership software and scheduling software helpful. Excellent skills in graphic design using software for publications (i.e. CANVA). These include, but are not limited to: Sunday bulletins and inserts, mailings, posters or other advertising pieces (both print and electronic). Strong ability in writing and editing. The ability to problem solve and formulate recommendations, strong organizational skills, and excellent communication skills in all media-written, verbal, online and telephone are necessary to succeed in this position. Additional Notes There are no health benefits or life benefits provided as part of this employment arrangement. National Holidays are paid days off.

Job Type:

Part-time Pay:

$19.00•$21.00 per hour

Education:

Associate (Preferred)

Experience:

Microsoft Office:

1 year (Preferred)

Administrative Experience:

1 year (Preferred)

Work Location:

In person