Part Time Accounting Clerk

We are looking for an Accounting Clerk to join a services organization in Little Falls, Minnesota on a Long-term Contract basis. This position supports day-to-day accounting operations with a strong emphasis on invoice processing, reconciliations, payroll support, and accurate financial recordkeeping. The ideal candidate brings practical accounting experience, solid Excel capability, and the ability to work carefully with detailed financial information while supporting broader budgeting and reporting needs.

Responsibilities:

• Manage accounts payable activities by reviewing invoices, assigning accurate account and cost center coding, entering transactions, processing payments, and maintaining organized supporting records.
• Verify vendor setup documentation, confirm required tax and compliance records are in place, and help ensure invoices are handled in accordance with tax-exempt purchasing requirements.
• Support payroll administration by monitoring process updates, reviewing payroll reports from the external provider, and recording related entries in the accounting system.
• Compile backup for agency credit card activity and prepare the journal entries needed to record expenses accurately.
• Produce financial and operational reports as needed to help leadership monitor budget performance and overall fiscal status.
• Assist with recurring purchasing and budget support tasks, including preparing requisitions for routine expenses, contributing to forecasting activities, and helping with month-end and year-end close processes.
• Reconcile general ledger and bank accounts on a regular basis, research outstanding items, and follow up on aged checks or discrepancies.
• Prepare year-end compliance and reporting items such as 1099 forms, retirement contribution reports, audit schedules, and other documentation requested by internal or external stakeholders.
• Review approved purchase requests for proper coding, department allocation, and authorization levels, and issue encumbrance-related documentation when needed.
• Participate in finance projects, departmental meetings, policy updates, and ongoing support related to grant spending rules and accurate expense classification.