Part time Office Assistant - Planning & Zoning

GENERAL STATEMENT OF JOB

Under regular supervision, performs routine to moderate clerical work in support of operations of the office. Work involves performing clerical work; coordinating departmental purchasing activities; performing basic bookkeeping functions; providing customer service; operating/maintaining department computers; typing documentation; and processing documentation/information in support of an assigned department of the Parish. Reports to the Office Manager and Building Official.

SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS

Assist the Building Official with administering and maintaining compliance programs, policies and procedures. Maintain organized records of inspections, licenses, violations, permits and correspondence. Assist the Building Official with preparing, processing and submitting reports, notices and mailouts. Tract corrective actions and follow up to ensure issues are resolved in a timely manner. Maintain confidentiality of sensitive business, personnel, and regulatory information. Performs customer service functions regarding electrical and building permits; provides assistance and information related to department/parish services, programs, activities, locations, procedures, forms, fees, customer accounts, or other issues; responds to routine questions, complaints, or requests for service; researches problems/complaints and initiates problem resolution. Receives monies in payment of department services, permits, or other fees; records transactions; issues receipts; forwards revenues as appropriate. Performs basic bookkeeping tasks, which may include counting and balancing cash, and assists in processing timesheets for payroll preparation. Operates a computer to enter, retrieve, and modify data; performs data entry functions by keying data into computer system; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, graphics, internet, and/or other programs; performs basic maintenance of office/computer equipment such as backing up data or replacing toner, paper, or ribbons; assists with installation and setup of new hardware or software; performs minor repairs or maintenance; coordinates service/repair activities as needed. Provides clerical/secretarial support for Office Manager and/or other department personnel, which may include screening calls/visitors, typing documentation, or scheduling appointments. Maintains file system of departmental records; prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files. Performs general clerical tasks, which may include making copies, sending/receiving faxes, opening and distributing mail; distributing documentation, or opening/closing office. Anwers the telephone; greets visitors; directs calls to appropriate personnel; records and relays messages; initiates and returns calls. Receives and/or reviews various records and reports including detailed telephone messages and payments. Refers to supervisor, applications, records/deposits, and receipts, schedules/event schedules, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc. Operates company vehicles and a variety of office equipment and machinery such as telephone system, copy machine, fax machine, calculator, desktop computer, laptop computer, etc. Uses variety of tools such as office tools, etc.; a variety of supplies such as receipts, paper, writing instruments, general office supplies, etc.; and a variety of computer software such as Microsoft Office, and the general public.

ADDITIONAL JOB FUNCTIONS

Performs light cleaning/housekeeping tasks associated with maintaining work area. Performs other related work as required.

Pay:

$14.00 - $15.00 per hour

Work Location:

In person