Payroll Administrator

Jenny Bour with Robert Half is working with a non-profit organization that is looking for a Payroll Administrator to join their team! This Payroll Administrator position plays a central role in payroll processing, benefits administration, leave management, and regulatory reporting while helping maintain strong compliance standards. The ideal Payroll Administrator candidate brings hands-on payroll expertise, strong attention to detail, and the ability to coordinate financial records, employee deductions, and audit support in a multi-entity environment.

Responsibilities:

Administer end-to-end payroll for several affiliated organizations, ensuring employees are paid correctly and on schedule.

Reconcile payroll activity, benefit deductions, and related balances on a bi-weekly basis and prepare supporting documentation for accurate financial reporting.

Produce recurring payroll reports, journal entries, ACH documentation, and ad hoc payroll data requests for designated reporting periods.

Manage employee leave programs, including protected leave, paid family leave, disability-related absences, and other time-away programs in accordance with policy and legal requirements.

Coordinate payroll-related transactions and reporting for workers' compensation, unemployment claims, employment verifications, retirement plan withholdings, and accrued paid time off balances.

Prepare and submit required federal and state payroll forms, complete quarterly tax reconciliations, and monitor ongoing compliance with applicable labor and payroll regulations.

Investigate payroll discrepancies or tax-related issues, resolve exceptions, and work with external agencies or service providers when additional support is needed.

Support employee benefits administration by processing enrollments and changes, maintaining payroll deductions, reviewing benefit invoices, and providing timely information to employees and internal partners.

Maintain audit-ready payroll records, develop supporting schedules for annual reviews, and deliver monthly withholding reports and related documentation to finance and accounts payable teams.

Perform regular quality checks across payroll, benefits, and leave processes to promote accuracy, timeliness, and consistent adherence to nonprofit accounting practices.