Permitting Assistant

Description We are looking for a detail-oriented Permitting Assistant to support a high-volume homebuilding operation in Sarasota, Florida. This Contract position is ideal for someone who enjoys administrative coordination, document accuracy, and keeping workflows organized in a fast-paced office setting. The person in this role will help prepare permit materials for field teams, maintain orderly records, and ensure documentation is complete and ready for timely distribution.

Responsibilities:

• Compile permit documentation packets for superintendent use, ensuring materials are prepared accurately and on schedule.
• Organize permitting paperwork into clearly labeled files and folders so documents can be accessed and distributed efficiently.
• Distribute finalized permit packages to field personnel and confirm they are ready for operational use.
• Review forms and supporting documents for completeness, consistency, and proper presentation before release.
• Maintain current filing systems and update records regularly to support smooth day-to-day permitting activities.
• Provide administrative support to the permitting function through document handling, tracking, and general office coordination.
• Use Microsoft Office tools, including Excel, to assist with document preparation, tracking, and record management.
• Remain available and prepared at the start of each workday to support team workflow and desk-based administrative priorities. Requirements
• Prior experience in an administrative, permitting, clerical, or office support role.
• Ability to manage documentation with strong attention to detail and a high level of accuracy.
• Working knowledge of Microsoft Office, with Excel skills considered helpful for tracking and organization.
• Strong organizational skills with the ability to maintain orderly files and handle multiple tasks efficiently.
• Clear written and verbal communication skills for coordinating with office and field teams.
• Dependable attendance and the ability to support a standard business schedule in a detail-focused office environment.
• Background in accounts payable tasks such as invoice processing, invoice coding, or check runs is a plus.

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