Personal Assistant

Job Overview We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. This role requires excellent communication skills, strong organizational abilities, and discretion, as well as the ability to anticipate the needs of the executives they support. Responsibilities Manage daily schedules, including calendar coordination, meetings, and appointments for executives Prepare and organize documents, reports, and presentations as needed Coordinate travel arrangements and itineraries, ensuring efficiency and timeliness Serve as the primary point of contact for internal and external communications Handle correspondence, emails, and phone calls with professionalism and discretion Assist with personal and professional tasks as required, including event planning and logistics Support budgeting, expense tracking, and basic bookkeeping tasks using QuickBooks or similar software Maintain organized filing systems, records, and administrative processes Coordinate with vendors, clients, and staff to ensure smooth operations Assist with onboarding and training of new staff when necessary Handle confidential information with integrity and maintain strict confidentiality Qualifications Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role Excellent organizational and time-management skills with the ability to prioritize effectively Strong verbal and written communication skills Proficiency with QuickBooks and standard office software (Microsoft Office, Google Workspace, etc.) Ability to handle multiple tasks simultaneously while maintaining attention to detail Experience in event planning, travel coordination, and vendor management is a plus Familiarity with human resources processes or office management practices is advantageous Discretion, professionalism, and a proactive approach to problem-solving We welcome candidates who are highly motivated, adaptable, and ready to support our executive team in achieving their goals.

Pay:

$25.00 - $35.00 per hour

Experience:

Microsoft Excel:

1 year (Preferred)

Microsoft Powerpoint:

1 year (Preferred)

License/Certification:

CDL (Required)

Work Location:

In person