Program Manager (Regional Coordinator)

Program Manager (Regional Coordinator) North County Transit District - 2.9 Mission, CA Job Details Full-time $97,314.24 - $169,715.44 a year 2 days ago Qualifications Project team coordination Project reporting Record keeping Computer operation Stakeholder engagement Grant management Microsoft Excel Microsoft Outlook Computer literacy Collaborating with government agencies Risk mitigation strategy implementation Decision making Calendar management Microsoft Teams Presentation creation Clerical experience Senior level Cross-functional collaboration Escalation handling Cross-functional team management Leadership Land use planning Right-of-way Negotiation Cross-functional communication Progress tracking (project management tasks) Mobile devices Stakeholder management Full Job Description

JOB DEFINITION

Under direction of the Director of Land Use, Planning and Asset Control, the Regional Program Manager performs advanced professional and program management work in the governance, coordination, and advancement of the District's regional, corridor, and shared-project portfolio. The position serves as the District's lead coordinator for multi-agency projects and external commitments involving state agencies, San Diego Association of Governments (SANDAG), LOSSAN rail corridor agency (LOSSAN), local jurisdictions, utilities, partner railroads, and other public or private entities whose actions affect District assets, right-of-way, service delivery, or capital program priorities. This position is responsible for internal and external collaboration, as well as tracking and reporting on regional project milestones, external commitments, interagency action plans, corridor initiatives, agreement tracking, and executive-level updates. It ensures that these efforts are effectively integrated with the District's project delivery, land use, real estate, maintenance, grant strategy, and operational functions. The position ensures that externally driven projects and commitments are accurately translated into internal work plans, schedules, decision packages, and risk mitigation actions. The Regional Program Manager plays a collaborative role in representing District interests by facilitating coordination across District functions and fostering alignment with internal teams and external partners. The position emphasizes gathering input, building consensus, and supporting the resolution of cross-functional challenges to advance shared priorities. This position relies on strong cross-functional engagement to help align District activities with external milestones, funding commitments, and partner expectations. The Regional Program Manager contributes to identifying potential issues, supporting coordinated approaches to complex interagency, access, land use, right-of-way, and project coordination matters, and helping develop practical, collectively informed solutions. Distinguishing Characteristics This position is distinguished by its program-level ownership of the District's regional and shared-project coordination function. The Regional Program Manager is expected to operate with broader autonomy, represent the District directly in regional forums, support development of policy-based communications, shape coordination strategy for complex and multi-party initiatives, support outreach initiatives, and provide executive-level decision support on issues that affect schedule, funding, access, and delivery readiness. The Regional Program Manager serves as a subject matter lead on regional project coordination, corridor commitments, and interagency implementation strategy. The position is accountable for integrating external obligations with internal capital delivery and operational realities, and for leading cross-departmental coordination to address issues, challenges, and develop alternative strategies for issue-resolution without relying on formal direct supervision authority. Supervision Received and Exercised This position reports to the Director of Land Use, Planning and Asset Control and works in close coordination with the Director of Capital Projects and Delivery, Director of Maintenance of Way, Manager of Project Delivery, Land Use staff, Grants, Finance, and other operational and support functions. The position does not necessarily exercise formal supervisory responsibility over permanent staff, but is expected to lead cross-departmental teams, direct coordination activities, manage consultants or contract support when assigned, and function as the District's primary internal organizer for regional/shared-project implementation. Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, municipal offices, and other locations as required. The incumbent may be required to attend regional and public meetings before or after normal working hours.

EXAMPLE OF DUTIES

Essential Functions Leads the District's coordination with state agencies, SANDAG, LOSSAN, other MPOs, local jurisdictions, partner railroads, utilities, developers, and other external agencies on regional, corridor, and shared projects affecting District operations or assets. Maintains the master calendar, milestone tracker, action log, commitment register, and risk log for regional and shared-project initiatives, ensuring that deadlines, dependencies, and internal response requirements are visible and actively managed. Coordinates internal District responses and positions across Planning and Land Use, Capital Projects and Delivery, Maintenance of Way, Real Estate/ROW, Grants, Finance, Legal, Operations, and other stakeholders as required. Represents the District in interagency coordination meetings, technical working groups, corridor planning forums, and project development sessions, and communicates District positions in a clear and timely manner. At regular intervals, develops, manages, and updates executive summaries, briefing materials, decision memoranda, status reports, and presentation materials related to regional commitments and shared projects. Identifies external obligations, access constraints, land use conflicts, real estate requirements, utility issues, resourcing concerns, environmental requirements, and operational impacts early and develops practical mitigation, escalation, or recovery strategies. Supports the development, negotiation, and administration of interagency agreements, memoranda of understanding, coordination protocols, right-of-entry terms, and other instruments needed to advance regional and shared initiatives. Ensures external project commitments are aligned with internal delivery readiness, railroad access windows, maintenance constraints, real estate requirements, and funding/programming requirements before the District commits to schedule or scope. Coordinates grant and programming inputs associated with regional projects, including schedules, supporting documentation, scope narratives, interagency milestones, and follow-up actions. Leads the integration of external partner requirements into internal project development activities so that District staff, consultants, and leadership have a consistent understanding of commitments and constraints. Maintains organized records of correspondence, agreements, schedules, maps, meeting outcomes, and other program documentation in District systems of record. Supports dispute resolution and issue escalation between the District and external agencies or project partners and recommends action options to management. Monitors consultant work products and contract support assignments related to corridor studies, regional coordination, agreements, and project development activities when assigned. Performs other related duties as assigned.

SUPPLEMENTAL INFORMATION

Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, and negotiate a variety of different and irregular terrain as is typical along a railway right of way or construction environment.

Machines / Tools

/ Equipment Ability to operate a personal computer and Microsoft Office Suite programs with an emphasis on Excel, PowerPoint, Outlook, and Teams. Ability to operate standard office equipment, including copier/scanner and telephone. Ability to carry and operate a District-issued mobile device.